Facilities Office Manager

GENERAL DESCRIPTION OF DUTIES

The Office Manager is a professional and administrative position that oversees the day-to-day general operations of the Parks & Facilities Management Division. This position is responsible for supporting the Director and staff with administrative tasks including composing correspondence, scheduling meetings, answering phones, processing invoices, organizing special activities, assisting in interviews, and recommending policy and procedures as needed. This position requires excellent organizational, planning, and management skills and the ability to exercise independent judgement in carrying out the daily operations of the department with efficiency and effectiveness. NOTE These essential job functions are not to be construed as a complete statement of all duties performed. Employee will be required to perform other job-related duties as required and assigned.

ESSENTIAL DUTIES

1.Responsible for the day-to-day operations of the Division. 2.

Responsible for administrative tasks including:

approving invoices, prepare disbursement requests, and reconcile purchasing-card transactions for the Division. 3.Prepares reports, correspondence, agenda items, and assists in scheduling (events, meetings, etc.) for the Divisions. 4.Assist the Parks & Facilities Management Director with interviewing and selection. 5.Monitor departmental budgets. 6.Answer phones and provide customer support for Beach Pass, Boat Launch, Pier Access and Pavilion/Facilities rentals. 7.Assist Parks & Facilities staff in the processing of personnel documents. 8.Assist with inquiries and correspondences pertaining to parks, facilities, boat ramps, campground(s) and maintenance. 9.Represent the Divisions at meetings as required. 10.Address citizens' requests, concerns, and questions and elevate to the appropriate level of management as required. 11.Provide office support for County owned campground(s) as needed. 12.Completes special projects as assigned and performs related work as required.

WORK ENVIRONMENT AND PHYSICAL DEMAND

• Work is performed primarily inside an office environment with extended periods at a computer.
• Work performed outside directing staff on projects and training staff on operational procedures.
• Walking, standing, stooping, kneeling, crouching, bending, reaching, and lifting up to 50 lbs.
• Occasionally work is performed outside under adverse weather conditions of extreme cold, heat, humidity, and rain.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of modern techniques, methods, procedures, principles and practices of all phases of parks and recreation services programs.
• Knowledge of personal computers, word processing, and spreadsheet applications (Word, Excel, etc.)
• Knowledge of modern office practices and procedures and of business English and math.
• Ability to exercise extreme attention to detail in a multi-tasking environment.
• Ability to exercise independent judgment and make decisions in accordance with established departmental policies.
• Ability to establish and maintain effective working relationships as necessitated by the work.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• Ability to communicate with people of varied economic and educational backgrounds and representatives of public and private organizations with considerable tact and poise to convey a favorable image of the County organization.
• Ability to gain knowledge of Florida's Open Government Laws (Sunshine, Public Records, Ethics).

MINIMUM QUALIFICATIONS A

bachelor's degree and four years of administrative experience OR high school diploma and six years of administrative/clerical experience. Administrative or clerical experience can substitute on a year for year basis for the required college degree. Must have a valid driver's license and be able to secure valid Florida driver's license at the time of employment within this classification should it be required to work unit. Must pass background checks and drug tests as required by Wakulla County. OR Graduate of an accredited high school or possess an acceptable equivalency diploma and have a minimum of (5) years clerical office experience which includes experience overseeing the work of others. Must have a valid driver's license and be able to secure valid Florida driver's license at the time of employment within this classification should it be required to work unit. Must pass background checks and drug tests as required by Wakulla County.