Facility Business Manager

INTRODUCTION

Columbus, Indiana, population 50,000 is well known for its architectural innovation, community collaborations, engaged public, and high quality of life. The City is a regional center for financial services, health care, employment, entertainment, and shopping. For more information about our community visit our visitor center website at https://columbus.in.us.

POSITION SUMMARY

The Facility Business Manager will coordinate all aspects of the Public Safety Training Facility (PTSF).

ESSENTIAL POSITION RESPONSIBILITIES

Coordinate all aspects of the Public Safety Training Facility (PSTF); Work closely with Columbus Fire (CFD) and Columbus Police (CPD) Training Officers on training class needs; Coordinate with the appropriate department and personnel for training and budgeting needs; Organize and facilitate Candidate Physical Ability Test (CPAT) program; Schedule and Manage CPD shooting range; Coordinate use and scheduling of resources, equipment, burn tower, firing range and all the props associated with the PSTF; Promote/market the Columbus Public Safety Training Facility as the preferred training location for fire professionals in the region in coordination with CFD and CPD administration; Facilitate contracts with users and invoice and collect PSTF rental fees; Process PSTF expenses using the City of Columbus financial processes; Maintain and control booking of PSTF through both phone and on-line booking website; Control and update facility rental charges as needed; Maintain PSTF waiver documents from companies and users; Maintain inventory of facility supplies; Ensure meeting rooms and training areas are ready for planned usage; Plan and maintain a cleaning schedule for the facility and grounds. Facilitate and schedule cleaning companies/independent contractors for maintenance; Conduct tours of PSTF to potential users; Ensure curb appeal through well maintained grounds and clean parking lots  Coordinate repairs to facility as needed; Performs other related duties as assigned; Greeting visitors coming into the office and direct them to the appropriate individual; Maintain a high level of internal and external customer service; Answering telephone and taking messages. Screens calls and channels information to the appropriate individual; Prepare comprehensive reports, charts, and graphs as directed; Work independently in the absence of supervision to provide administrative continuity within the department; Performs a variety of clerical tasks, such as arranging and maintaining a filing system, operating various machines, collecting and assembling information; Distributes mail and correspondence throughout the office; Work overtime as directed by Chief or designee; Must follow all policies/procedures outlined in the City of Columbus Employee Personnel Booklet and Columbus Fire Department Orders (FDO), policies, rules, regulations, and directives;

NOTE:

May be required to attend training sessions to obtain and maintain compliance with department standards (i.e. computer related training, etc.)

JOB REQUIREMENTS

High school diploma or equivalent; Must not have a felony conviction; Must have a valid driver's license; Ability to read and understand personnel policies, FDO, and other procedures, policies, and case reports; Proficient in writing/word processing/computer skills in order to prepare correspondence, transcribe according to basic instructions, process and maintain information, utilize word processing and data processing software (including but not limited to Microsoft programs (Excel, Word, PowerPoint) with speed, accuracy, and proper formatting in order to prepare various reports, materials, insurance claims, office forms and to store and retrieve data properly; Knowledge of clerical procedures used in performing tasks, such as arranging and maintaining a filing system, assembling information, and knowledge of bookkeeping; Effectively and courteously respond to complaints and requests for information from fire officers, co-workers and citizens; The physical skills necessary to complete all essential position responsibilities for this position, including but not limited to seeing, hearing and bending for purposes of filing, copying, computer processing, moving tables and chairs and engaging in set-up of training space, working with the Public and working in an office environment; Ability to be diplomatic when handling difficult situations; Must maintain confidentiality

RESIDENCY

Must reside in Bartholomew County or adjoining county within six (6) months of employment.

DRUG/ALCOHOL TESTING

This position is Safety-Sensitive and is subject to the City's Drug and Alcohol-Free Workplace Program which include pre-employment testing, random testing, post-accident testing, reasonable suspicion testing, return-to-duty testing, and follow-up testing, and annual BMV checks for all drivers. This description is intended to describe the type of and level of work being performed by the person assigned to this job. It is not an exhaustive list of all duties and responsibilities required by a person and employees at the city may be given other assignments at will.

AN EQUAL OPPORTUNITY EMPLOYER M/F/D/V

•all potential applicants are encouraged to apply, and if you need an accommodation or help to apply online, please call 812.376.2570 to make an appointment or email humanresources@columbus.in.gov

Pay:

$20.00 - $30.00 per hour

Work Location:

In person