Facilities Coordinator

Facilities Coordinator Surack Enterprises Fort Wayne, IN Job Details Full-time 22 hours ago Benefits Health savings account Paid holidays Health insurance Dental insurance 401(k) Flexible spending account Paid time off Employee assistance program 401(k) matching Employee discount Qualifications Sourcing Interpersonal skills Administrative experience Attention to detail Time management Full Job Description Founders Chuck and Lisa Surack have always strived to do business both better and differently. Following the monumental success of music retailer Sweetwater, Chuck and Lisa turned their attention to developing their growing ensemble of community-focused businesses, which now fall under the umbrella of Surack Enterprises. From aviation to eyecare to entertainment, the businesses within the Surack Enterprises portfolio represent a broad tapestry of services, but each company shares a common purpose in pursuit of the Surack's founding principle: to always do the right thing. That means we work to exceed customer expectations at every opportunity. At Surack Enterprises, our dedicated employees help foster a relentless passion for personal and professional growth, which we believe is essential to help better serve our community. We expect the best from our employees, so we provide the best. As part of the Surack family, all full-time employees can expect competitive pay, bonus potential, a complete benefits package, and a fulfilling work environment. About Surack Enterprises Surack Enterprises is a diverse and growing family of businesses driven by a passion for exceptional customer service, community growth, and operational excellence. Founded by Chuck Surack, our portfolio spans aviation, music, entertainment, and philanthropy. We are looking for an organized, proactive, and detail-oriented Facilities Coordinator to keep our corporate offices and facilities running flawlessly. Position Summary As the Facilities Coordinator, you will be the heartbeat of our daily office operations. This role is a dynamic blend of administrative support, facility logistics, compliance tracking, and financial oversight. You will ensure our buildings are safe, efficient, and well-maintained by managing our internal ticketing system, ordering critical parts, keeping a meticulous eye on department expenses, and scheduling routine property inspections. If you thrive in an environment where no two days are the same and love creating order out of chaos, you'll fit right in.

Key Responsibilities Facilities & Ticket Management:

Monitor and triage the internal facilities ticketing system. Prioritize incoming maintenance requests, assign tasks, and follow up to ensure timely resolution.

Inspection Scheduling & Compliance:

Coordinate, schedule, and track routine building inspections (e.g., fire safety, HVAC preventative maintenance, elevator certifications, and backflow assembly testing) to ensure full compliance with local city codes and safety regulations.

Inventory & Parts Logistics:

Source, order, and track parts and supplies required for facility maintenance and specialized equipment. Maintain accurate inventory levels to minimize downtime.

Financial Tracking:

Reconciliation of monthly credit card reports and expense receipts for the facilities department, ensuring all expenditures are properly coded and within budget.

Daily Office Operations:

Perform essential daily administrative tasks from 7:00 AM to 4:00 PM, including managing mail/deliveries, greeting vendors, organizing shared workspaces, and assisting with opening building safety checks.

Vendor Coordination:

Serve as a primary point of contact for external contractors, licensed inspectors, cleaning staff, and repair technicians, ensuring they have the access and information needed to complete their work.

Qualifications & Skills Experience:

2+ years of experience in facilities coordination, office management, or a fast-paced administrative role.

Tech-Savvy:

Proficiency with internal ticketing/work order systems, inventory tracking software, and Microsoft Office Suite (especially Excel).

Financial & Logistical Acumen:

Basic understanding of budgeting and expense reporting; experience processing credit card reconciliations and managing strict vendor compliance timelines.

Organizational Mastery:

Exceptional time-management skills with the ability to pivot quickly when urgent facility or inspection deadlines arise.

Communication:

Strong verbal and written communication skills for collaborating with internal teams, building inspectors, and external plumbing or fire safety vendors.

Physical Requirements:

Ability to lift up to 35 lbs and remain active/on your feet throughout the day as needed to inspect facilities.

What We Offer Consistent Schedule:

Set daytime hours from 7:00 AM to 4:00 PM. Competitive salary and robust benefits package (Medical, Dental, 401k). Paid time off and holiday pay. A vibrant, supportive, and community-focused company culture. Employee discounts across the Surack Enterprises family of companies. To Apply Please submit your resume and a brief cover letter explaining why you are the perfect fit for the Surack Enterprises team.

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Paid time off

Work Location:

In person