Assistant Facilities Manager

Assistant Facilities Manager ABM Industries - 3.1 Wichita, KS Job Details Full-time 18 hours ago Qualifications Record keeping Staff scheduling Regulatory compliance Budget monitoring Data reporting Purchase order management Mid-level Compliance management implementation CMMS Invoice processing Administrative experience Maintenance activity documentation Dispatching Data management User support Budgeting Maintenance management 1 year Root cause analysis Escalation handling Implementing cost-saving initiatives Occupational safety program implementation Procurement management Software training

Full Job Description Benefits:

ABM offers a comprehensive benefits package. For information about ABM's benefits, visit Recruiting Flyer - Staff & Mgmt Operations & Service Coordination Support the day-to-day coordination of facility operations across hard services (HVAC, electrical, plumbing, general maintenance) and soft services (janitorial, mailroom, reception, etc.). Schedule, assign, and monitor service requests to ensure timely completion. Create, dispatch, and track work orders in the CMMS system. Coordinate internal technicians and external vendors for both routine and emergency work. Monitor service delivery and follow up on outstanding or delayed work orders. Vendor Management & Compliance Coordinate and oversee vendors performing facility services, ensuring work is completed per scope, quality standards, and timelines. Verify vendor compliance requirements, including onboarding, insurance, and third-party systems (e.g., Avetta). Assist in maintaining vendor records, contracts, and compliance documentation. Act as a point of contact for vendor scheduling, site access, and issue resolution. Escalate vendor performance or compliance concerns to the Facilities Manager. Procurement & Financial Support Issue and manage purchase orders (POs), including one-time and recurring services. Track POs to ensure timely receipt of vendor invoices and proper billing alignment. Review invoices for accuracy against completed work and contracted rates. Support budget tracking by maintaining records of service costs and identifying cost-saving opportunities. CMMS Administration & Reporting Administer the Computerized Maintenance Management System (CMMS), including work order management and user support. Create reports on work order status, service trends, and vendor performance. Maintain accurate system data, including asset information and service records. Identify recurring maintenance issues, perform basic root cause analysis, and recommend improvements. Assist with CMMS implementation, updates, and user training. Team & Operational Support Assist in coordinating schedules for facility staff and ensuring adequate coverage. Provide support across front-of-house services (reception, mailroom) as needed. Coordinate facility support for events and non-routine operational needs. Serve as a backup to the Facilities Manager, including limited on-call responsibilities. Administrative & Documentation Support Prepare reports, correspondence, and operational documentation. Maintain organized records of contracts, service reports, compliance documentation, and work orders. Assist with ordering supplies and materials for facility operations. Safety & Compliance Support implementation of safety programs, policies, and emergency procedures. Ensure all vendor and maintenance activities comply with company standards and regulatory requirements. Promote a safe working environment for staff, vendors, and occupants. Handles special work assignments, projects, and service calls as needed or required. Minimum 1 year experience in Facilities management About Us ABM (

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ABM) is one of the world's largest providers of facility services and solutions. A driving force for a cleaner, healthier, and more sustainable world, ABM provides essential services and forward-looking performance solutions that improve the spaces and places that matter most. From curbside to rooftop, ABM's comprehensive services include janitorial, engineering, parking, electrical and lighting, energy and electric vehicle charging infrastructure, HVAC and mechanical, landscape and turf, and mission critical solutions. ABM serves a wide range of industries - from commercial office buildings to universities, airports, hospitals, data centers, manufacturing plants and distribution centers, entertainment venues and more. Founded in 1909, ABM serves over 20,000 clients, with annualized revenue approaching $8 billion and more than 100,000 team members in 350+ offices throughout the United States, United Kingdom, Republic of Ireland, and other international locations. For more information, visit http://www.abm.com. ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis. ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility. ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you'll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you're looking for a frontline or professional position, you can find post-military career opportunities across

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directs all applicants to apply at http://www.abm.com/ ABM does not accept unsolicited resumes.