Facilities Coordinator

Description We are looking for a Facilities Coordinator 4 to support daily site operations and deliver a high standard of service for a client location. This long-term contract position is ideal for someone who can balance facility coordination, vendor oversight, financial tracking, and responsive customer support in a fast-paced environment. The person in this role will work closely with stakeholders, service providers, and onsite teams to keep the workplace safe, organized, and running efficiently.

Responsibilities:

• Coordinate day-to-day facility activities and help guide a small group of multi-skilled support personnel to ensure work is completed effectively.
• Build strong working relationships with client contacts, property representatives, and external service providers to maintain smooth site operations.
• Oversee contractor activity onsite, confirming work meets expected quality, safety, and service standards.
• Support sourcing and engagement of vendors and services based on operational needs and business priorities.
• Manage purchase order activity and assist with financial administration, including tracking expenses, accrual support, and maintaining accurate records.
• Perform routine walkthroughs, inspections, and compliance checks while reinforcing safety practices and established building procedures.
• Contribute to risk management efforts, emergency preparedness planning, and business continuity coordination for the site.
• Prepare operational updates, KPI-related reporting, and other requested documentation to support management review and decision-making.
• Maintain the facility in a detail-oriented, orderly condition and assist with account continuity during staffing changes as needed. Requirements
• Bachelor's degree in a related field is preferred.
• Experience in facilities coordination, workplace operations, customer service, or a similar support-focused role.
• Strong working knowledge of Microsoft Excel, Word, and Outlook.
• Ability to manage vendor relationships, purchase orders, and routine financial or operational reporting with accuracy.
• Comfortable conducting inspections, audits, and process follow-up in a detail-focused office or property environment.
• Effective verbal and written communication skills with the ability to work well with stakeholders at multiple levels.
• Able to work independently, stay organized under pressure, and adapt to changing priorities.
• Familiarity with risk management, compliance procedures, and service level or performance metric tracking is an advantage.

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