Facilities Assistant

We are looking for a Facilities Administrative Assistant to support daily workplace operations and help create an organized, welcoming environment for employees and visitors in Burnsville, Minnesota. This contract opportunity is ideal for someone who enjoys balancing administrative coordination, front-desk support, and hands-on facility tasks in a fast-paced setting. The role works closely with internal teams and external partners to keep meetings, office services, and site needs running smoothly. The right candidate will be visible throughout the office, frequently moving between tasks, and serve as a helpful resource for employees, visitors, and leadership.

Responsibilities:

Support daily office and facilities operations with a flexible, go-with-the-flow mindsetGreet visitors, customers, and vendors in a professional and welcoming manner at the main entranceAssist with reception-style responsibilities and serve as a visible point of contact for employeesOrder, stock, and maintain office and breakroom supplies, including snacks, beverages, coffee, and other essentialsHelp ensure overall office upkeep and organizationPerform daily and weekly maintenance of the main coffee machine and brewing areaSupport onsite and offsite meetings and events, including room setup, catering coordination, supplies, and logisticsAssist with PowerPoint presentations and communication distribution as neededCreate and maintain cubicle name tags and office signageMaintain system for new hires and terminated employeesPartner with Human Resources on new hire setup, site tours, and schedulingServe as backup support for employee and temporary badge issuanceAct as the main backup for shipping and receiving functionsSupport vendor service requests for office equipment and supplies