Facilities Assistant

We are looking for an experienced and service-focused Facilities Assistant to support daily office operations. This Contract position blends reception support with hands-on facilities coordination, making it ideal for someone who enjoys variety, stays organized, and communicates well with employees, visitors, and vendors. The role requires a detail-oriented approach, strong follow-through, and the ability to manage administrative and operational tasks in a fast-paced hospitality-oriented environment.

Responsibilities:

• Support both front desk operations and facilities coordination, balancing visitor-facing responsibilities with day-to-day workplace support tasks.
• Partner with internal teams to organize storage requests and identify practical solutions for both immediate and ongoing space needs.
• Research service providers and assist with purchasing activities for building maintenance and workplace support needs.
• Respond to routine service requests, including furniture issues, minor office upkeep, and general cleaning-related concerns.
• Monitor workplace supplies and shared equipment, helping ensure health, safety, and sanitation items remain stocked and available.
• Create purchase requests, process order-related documentation, and confirm receipt of goods and services as needed.
• Maintain department records and organized filing systems for facilities documentation and operational tracking.
• Help coordinate front desk coverage, receive and distribute incoming mail and packages, and work with contractors or security staff as needed.
• Prepare workstations and common areas for new arrivals, including setup of seating, equipment, and identification materials.
• Assist with meeting and event logistics by arranging rooms, coordinating vendor support, and sharing facility-related notices that may affect employees.