Associate Director for Facilities Services

Associate Director for Facilities Services Billings, MT Job Details Full-time $90,000 - $110,000 a year 1 day ago Benefits Paid holidays Disability insurance Health insurance Dental insurance Employee assistance program Vision insurance Life insurance Retirement plan Qualifications Carpentry Master Plumber Renovation construction projects Operations management Handling insurance claims Renovation project management Construction cost control Construction schedule coordination 5 years Engineering Regulatory compliance Architecture Bachelor's degree in construction management Bachelor's degree in business Collaborating with government agencies Bachelor's degree in architecture Fleet management Schedule management Supervising experience Electrical experience Bachelor's degree in engineering Construction budget management Bachelor's degree Plumbing Financial control management HVAC Construction team management Competitive bidding Data interpretation Maintenance management Budget management in education Practicing budget management in an educational setting Senior level Business Master Electrician Construction project closeout Construction project budgeting Leadership Routine maintenance projects Construction Management Communication skills Technical Proficiency Project stakeholder communication Regulatory compliance management Stakeholder management Full Job Description Position Details Position Information NBAPOSN Title Working Title Associate Director for Facilities Services Brief Position Overview The Associate Director of Facilities Services provides campus-wide leadership in the management of trades personnel, projects, budgets, and operational priorities that support the academic and administrative mission of Montana State University Billings. Reporting to the Executive Director of Facilities Services, this position plays a critical role in coordinating people, projects, and resources across the University, ensuring that facilities services are delivered safely, efficiently, on schedule, and within budget. The Associate Director partners with campus departments and external agencies to plan, design, manage, and deliver construction, renovation, repair, and maintenance projects across two campuses totaling approximately 1.5 million square feet on 115 acres. The position leads the trades and supports the department of approximately 45 employees and is responsible for maintaining operational continuity while balancing daily service demands with longer-term capital and infrastructure projects. Success in this role requires strong leadership, project management expertise, fiscal discipline, and the ability to manage competing priorities, deadlines, and stakeholder expectations in a complex campus environment. Position Number Department Facilities Services Division Facilities Services Appointment Type Professional Contract Term Fiscal Year Semester If other, specify From date If other, specify End date FLSA Union Affiliation Exempt from Collective Bargaining FTE 1.0 Benefits Eligible Compensation Annual Salary Salary range of $90,000.00 to $110,000.00 annually, commensurate with experience, education, and qualifications Contract Type MUS If other, please specify Recruitment Type Open Position Details General Statement Montana State University Billings is a preferred employer in the region-WE

WANT YOU!

The following are reasons why you should join our team: Work-life balance Holidays-10 paid holidays per year and 1 Floating Holiday Vacation- 15 days per year (New Employees to 10 years; after 10 years the accrual rate increases) Sick Leave - Earned at an accrual rate of .0416125 for each hour in pay status. Employee and Dependent Tuition Waiver Opportunities to engage in professional development opportunities Committed to employee wellness and access to a robust Employee Assistance Program Medical Benefits that are robust and affordable Visit MUS Benefits to learn more about our benefit package including: Medical, Vision, and Dental Life Insurance and Long Term Disability are incorporated into our benefits. Learn more about our retirement benefits at MUS Retirement. Opportunities for career growth and a variety of career paths Campus vibrancy- coffee shops, FREE attendance to MSUB concerts, athletic events, and lectures, access to recreation center, library, etc. Beautiful campus environment that features our MSUB Mile walking path Duties and Responsibilities Leadership and Personnel Management Support the Executive Director of Facilities Services in providing effective leadership and operational direction for Facilities Services personnel, including maintenance trades and utilities Assist in supervising, directing work and coordinating staff activities; support compliance with collective bargaining agreements; and promote a culture of accountability, safety, and collaboration Ensure staff resources are deployed efficiently to meet campus needs, project timelines, and service expectations Create and maintain master facilities plan Project Management Serve as project manager for small- to mid-scale construction, renovation, and deferred maintenance projects, ensuring projects are delivered on time, within scope, and within approved budgets Act as the campus liaison and project representative for larger capital projects managed by State Architecture & Engineering Coordinate planning, design, scheduling, contractor oversight, inspections, and project close-out activities Monitor project budgets and schedules, identify risks, and proactively address issues to prevent delays or cost overruns Communicate regularly to stakeholders Operational and Campus Coordination

• Collaborate with the Executive Director of Facilities and Environmental Health & Safety to assess short- and long-term campus maintenance, capital, and infrastructure needs Serve as a key point of contact for campus departments, i.

e., colleges, Housing, Dining, Athletics, Academic Affairs, and administrative units, ensuring responsive, coordinated facilities support Oversee facilities operations and manage work for trades including: Skilled trades (preventative maintenance, electrical, plumbing, HVAC, carpentry and painting) Utility operations

• Balance routine maintenance, emergency response, and planned projects across both campuses Fiscal and Asset Management
• Assist in managing Facilities Services budgets and expenditures, ensuring responsible stewardship of financial resources
• Support University rental properties, fleet vehicles, equipment, and warehouse operations Ensure accurate and consistent use of the FAMIS work order system for tracking work, costs, and performance metrics Compliance, Risk, and Reporting Ensure Facilities Services operations comply with all applicable: State and Federal laws State statutes and local codes Montana University System and Montana State University Billings policies State Architectural & Engineering requirements Risk Management and Tort Defense policies File and manage insurance claims related to property or vehicle incidents and coordinate required documentation Represent Montana State University Billings at local, state, and regional facilities-related meetings and serve on institutional committees assigned Other Duties Oversee the Facilities Services team in absence of the Executive Director Perform additional duties consistent with the scope of the position as assigned Required Qualifications - Experience, Education, Knowledge & Skills

REQUIRED QUALITIES AND COMPETENCIES A

successful candidate will demonstrate: Demonstrated experience in Montana's construction bidding procedures and regulatory requirements for project planning General knowledge of applicable code of federal regulations and provisions related to construction contracting, procurement and project administration Demonstrated ability to lead, support, and coordinate a diverse workforce across multiple disciplines Proven strong skills in managing complex projects with defined timelines, budgets, and deliverables Proven ability to monitor budgets, control costs, and manage resources effectively Ability to manage multiple priorities, respond to emergencies, and maintain focus on deadlines Excellent interpersonal, written, and verbal communication skills with internal and external stakeholders Ability to represent MSUB professionally with system offices, regulatory agencies, and community partners

EDUCATION

Required Bachelor's degree, or a combination of education and relevant professional experience sufficient to perform the duties of the position.

EXPERIENCE

Required Minimum of five (5) years of professional management experience in facilities services, construction, or one of the skilled trades Practical engineering experience or technical proficiency in construction processes and standards Demonstrated experience in managing a variety of projects Demonstrated ability to analyze data, identify trends and translate findings into actionable insights Preferred Qualifications - Experience, Education, Knowledge & Skills

EDUCATION

Preferred Bachelor's degree in business, architecture, construction management, engineering, or a closely related field Valid professional or technical licensure (e.g., Master Plumber, Master Electrician), or advanced education/training in construction, engineering, or a related trade.

EXPERIENCE

Preferred Management experience in a unionized environment. Experience managing facilities in a large, multi-building complex, preferably within a public or higher education setting. Experience working in public or government agencies. The Successful Candidate Will Special Requirements Physical Demands This position has supervisory duties? Yes Posting Detail Information Announcement Number

STAFF - VA - 2600046P

Number of Vacancies 1 Desired Start Date 05/04/2026 Position End Date (if temporary) Open Date 03/26/2026 Close Date 04/06/2026 Open until filled Yes Special Instructions Summary Applicants will be reviewed and interviewed on an ongoing basis after the screening date. The screening date begins 10 calendar days after a position is posted on the employment website. This position is not eligible for sponsorship. Quick Link for Internal Postings https://employment.msubillings.edu/postings/7677 Diversity Statement Montana State University Billings is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University's mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged. Montana State University Billings makes accommodation for any known disability that may interfere with an applicant's ability to compete in the hiring process or an employee's ability to perform the duties of the job. In compliance with the Montana Veteran's Employment Preference Act, MSU Billings provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference or request accommodation, contact the Human Resources Office, Montana State University Billings, 1500 University Drive, Billings, MT 59101-0298, 406-657-2278, . MSU Billings Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the

MSU Billings Website:

http://www.msubillings.edu/humres/eeos.htm