Assistant Director of Asset Strategy and Planning; Facilities, Real Estate, and Planning

External Applicants:

Please ensure all required documents are ready to upload before beginning your application, including your resume, cover letter, and any additional materials specified in the job description.

Cover Letter and Supporting Documents:

Navigate to the "My Experience" application page. Locate the "Resume/CV" document upload section at the bottom of the page. Use the "Select Files" button to upload your cover letter, resume, and any other required supporting documents. You can select multiple files.

Important Note:

The "My Experience" page is the only opportunity to attach your cover letter, resume, and supporting documents. You will not be able to modify your application or add attachments after submission.

Current Employees:

Apply from your existing Workday account in the Jobs Hub. Do not apply from this website. A cover letter is required for all positions; optional for facilities, campus services, and hospitality roles unless otherwise specified. Job Description Summary The Assistant Director of Asset Strategy & Planning supports the Director of Engineering & Facilities Condition Assessment by implementing the University's asset lifecycle management program and translating technical condition data into actionable capital planning insights. This role is responsible for administering asset data systems, integrating Facilities Condition Assessment (FCA) data with maintenance and performance metrics, and developing data-driven analyses to support capital renewal planning and operational decision-making. The Assistant Director serves as a key partner for

CMMS/IWMS

platforms, asset data governance, and asset-related process standardization, ensuring alignment between engineering-defined standards and facilities execution. This position works collaboratively with Facilities Engineering, Operations, Finance, and Real Estate to enhance asset reliability, improve lifecycle cost performance, and support effective service delivery. Job Description •This position is not eligible for sponsorship of non-immigrant or immigrant visa status through Wake Forest University. All eligible applicants are encouraged to apply.

Essential Functions:

Asset Lifecycle Management & Capital Planning Maintain and administer the University's asset registry, ensuring data accuracy, completeness, and adherence to established standards. Implement and support asset lifecycle models based on methodologies and criteria defined by Facilities Engineering. Develop and update multi-year capital renewal forecasts using FCA data, asset condition ratings, work order history, and asset performance trends. Translate engineering assessments and technical findings into prioritized capital planning scenarios and supporting documentation for leadership review. Support capital planning processes by preparing scenario analyses, funding models, and long-term deferred maintenance projections. Track asset-related expenditures and assist with forecasting, variance analysis, and cost optimization efforts. Serve as Asset Custodian for financial reporting purposes, ensuring alignment with capitalization and depreciation policies. Support the Facilities Condition Assessment (FCA) program by integrating assessment data into asset and capital planning models; technical assessment methodologies and ratings remain under the authority of Facilities Engineering. Data, Systems & Analytics (CMMS/IWMS Governance) Assist

CMMS/IWMS

platforms, ensuring data integrity, usability, and alignment with departmental standards. Implement and maintain asset data standards, hierarchies, naming conventions, and documentation requirements in coordination with Engineering leadership. Integrate data from FCA, preventive maintenance programs, work orders, and capital projects into a unified asset management framework. Develop and maintain dashboards, reports, and analytics to support Facilities leadership decision-making. Perform data validation and quality assurance to improve the accuracy and reliability of asset and maintenance data. Coordinate benchmarking data collection and submission processes. Support the use of analytics and emerging technologies to improve predictive maintenance and capital planning capabilities. Operational Excellence, SOPs & Quality Assurance Develop and maintain standardized operating procedures (SOPs) related to asset management, preventive maintenance, and work order data practices. Support quality assurance processes to promote consistency, accuracy, and adherence to defined standards. Partner with Facilities Operations leadership to support SOP implementation and alignment with field practices. Assist in continuous improvement initiatives aimed at enhancing efficiency, reducing variability, and improving asset performance. Support implementation of equipment standards and design guidelines, emphasizing lifecycle cost considerations and consistency, in alignment with Engineering-defined technical requirements. Maintenance Strategy & Performance Management Support the administration and continuous improvement of the Preventive Maintenance (PM) program based on asset criticality and lifecycle strategies established by Facilities Engineering. Develop and track key performance indicators (KPIs) related to maintenance effectiveness, asset reliability, and service delivery. Monitor work order performance metrics, including backlog, completion rates, and data quality, and provide recommendations for improvement. Promote timely and accurate work order closeout through process support, training, and performance tracking. Analyze maintenance and asset performance trends and collaborate with Facilities Engineering to inform strategy adjustments. Training, Workforce Enablement & Change Management Support development and delivery of training programs related to

CMMS/IWMS

use, asset management practices, and SOPs in partnership with the Director of Talent Development. Assist in building structured learning pathways for facilities staff to support adoption of systems, processes, and technologies. Promote a culture of accountability, continuous improvement, and data-driven decision-making. Support change management efforts related to the implementation of new systems, processes, and standards.

Other Functions:

This position may be designated as essential personnel to support business continuity in the event of campus emergencies, disasters, or other special needs as directed by management. Essential personnel are subject to recall inside/outside their normal schedule. Reports all safety-related matters to the appropriate Director and collaborates with the Environmental Health & Safety Department to maintain a safe and healthy work environment. Perform other duties as required by management.

Required Education, Knowledge, Skills, Abilities:

Bachelor's degree in Facilities Management, Engineering, Construction Management, Business, or a related field. Minimum of 3-5 years of relevant experience in facilities, asset management, capital planning, or related field. Experience working with

CMMS/IWMS

platforms and asset data. Demonstrated ability to analyze data and support capital planning or maintenance programs. Strong analytical and organizational skills. Experience developing KPIs, performance frameworks, and operational dashboards. Proven ability to lead cross-functional initiatives and drive organizational change. Excellent communication skills, including the ability to translate technical information into clear, actionable insights. Upholds the principles of inclusiveness, diversity, dialogue, collegiality, respect, knowledge, integrity, learning, awareness, and responsiveness: sets standards, goals, and plans related to these areas. Ability to effectively communicate and interact with staff, faculty, and students. Ability to foster a cooperative work environment. Strong organizational, communication, interpersonal skills, and employee development and performance management skills. Valid driver's license with a good driving record; must be insurable

Preferred Education, Knowledge, Skills, Abilities:

Experience in higher education, healthcare, or complex institutional environments. Familiarity with Facilities Condition Assessments (FCA) and asset lifecycle modeling. Knowledge of APPA standards or

ISO 55000

asset management principles. Experience with data visualization and analytics tools (e.g., Power BI, Tableau). Professional certifications such as CFM, FMP, or related credentials. Experience in capital planning, lifecycle costing, or facilities analytics. Familiarity with sustainability reporting frameworks and energy management systems.

Accountabilities:

Responsible for own work. Budgetary responsibilities.

Physical Requirements:

Exerting up to 25pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Physical activities include climbing, balancing, stooping, kneeling, crouching, reaching, walking, fingering, grasping, talking, hearing, and repetitive motions. Close visual acuity is required. The worker is subject to both inside and outside environmental conditions. The worker is required to function in narrow aisles or passageways.

Environmental Conditions:

The worker is subject to both inside and outside environmental conditions

Disclaimer:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by the employee's supervisor. Additional Job Description Time Type Requirement Full time Note to

Applicant:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor. In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment. Equal Opportunity Statement The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and military or veteran status. Accommodations for Applicants If you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact AskHR@wfu.edu or (336) 758-4700.

About WFU:

Wake Forest University, formed in 1834, has experienced decades of growth and innovation. WFU is a distinctive university that combines a liberal arts core with graduate and professional schools and innovative research programs. The University embraces the teacher-scholar ideal, which prizes the personal interaction between students and faculty. It is a place where exceptional teaching, fundamental research and discovery, and the engagement of faculty and students in the classroom and the laboratory are paramount. Wake Forest University is a community that seeks the enlightenment and freedom which come through diligent study and learning. Its higher goal, however, is to give life to the University motto "Pro Humanitate," as members translate a passion for knowledge into compassionate service. The community shares a tradition that embraces freedom and integrity and acknowledges the worth of the individual. The heritage, established by the school's founders and nurtured by succeeding generations, promotes a democratic spirit arising from open-mindedness and discourse. Wake Forest fosters compassion and caring for others. Its collective strength and character are derived from the values and distinctive experiences of each individual; therefore, it affirms the richness of human intellect and culture and its contribution to knowledge, faith, reason, and dialogue. Furthermore, it strives toward a society in which good will, respect, and equality prevail. To that end, Wake Forest University rejects hatred and bigotry in any form and promotes justice, honor, and mutual trust.

The University is comprised of:

the undergraduate college, Graduate School of Arts and Sciences, School of Business, School of Divinity, School of Law, and School of Medicine (located on the Bowman Gray campus with Wake Forest University Baptist Medical Center) and today enrolls about 4,846 undergraduates and 2,823 students in graduate programs at its principal location, the Reynolda campus. Students at Wake Forest University enjoy a great deal of access to and interaction with world-class faculty both in and out of the classroom setting with a student-faculty ratio of 11:1. Wake Forest employs approximately 2,772 full and part-time faculty and staff. Wake Forest is a collegiate university offering a vibrant, intellectual community with a rich cultural life, an impressive array of facilities, and a strong athletics program competing in the fifteen-team Atlantic Coast Conference (ACC). Since its founding, the university has adopted the motto "pro humanitate," which is exemplified by a deep institutional commitment to public service and engagement with the world. Wake Forest has a strong commitment to holistic, eight-dimensional well-being for students, faculty and staff as evidenced in the Thrive initiative. Winston-Salem, North Carolina Wake Forest is located in Winston-Salem, North Carolina, a beautiful, mid-sized city centrally located in the Piedmont-Triad region of North Carolina. Winston-Salem is a family-friendly city with high quality schools, numerous outdoor recreational activities and events, and is known for its vibrant and thriving arts scene. Winston-Salem residents enjoy close proximity to the beautiful Blue Ridge Mountains (1.5 hours) and Atlantic beaches (4 hours), a moderate climate with four distinct seasons, a very reasonable cost of living, and an eclectic variety of restaurants, wine bars, and breweries for dining with friends and family. Winston-Salem offers many of the amenities of a large city but with the sense of community and quality of life of a smaller town.