Facilities Director

Job Summary:

The Facilities Director is responsible for assisting with oversight of the JFED owned properties: Katz

JCC, JCC

Camps at Medford, 1721 JSB, JFCS Food Pantry, Family Counseling Center, Residential Housing complex, Jewish Day School and more. The Facilities Director shall administer all facets of property management to include supervision, planning, communication and coordination. Responsibilities include management of preventive maintenance, repairs, improvements, renovation, optimal presentation of all buildings and grounds. This position will supervise staff engaged in facility maintenance and partner with outside vendors and contractors to ensure the optimal daily operation of all Jewish Federation owned facilities.

Job Responsibilities:

Managing the daily operation of JFED properties and facilities Reviewing and implementing facility procedures to ensure efficiency Providing direct oversight for facility related service contracts / vendors / facility manager in the areas of landscaping, snow removal, custodial, plumbing, electrical, mechanical, pest control, fire, safety, work order management system, etc. Delegating cleaning and maintenance tasks to team membersMonitoring the safety and cleanliness of interior and exterior areas, such as gymnasium, offices, program areas, parking lots, and outdoor recreation spacesUsing or introducing appropriate facilities operations module: computerized maintenance management system (CMMS) to make daily work assignments and upkeep of facilities and program needs more efficient Developing a system to track open projects through completionProviding project status reports: inspection, approved repairs, renovations Conducting regular facility inspections to ensure compliance, safety and cleaning standards are met Coordinating inspections with insurance providers, fire department, and health & safety officials. Working closely with state and local agencies on all requirements for renovations and new construction: fire code requirement, elevator, boiler inspections, backflow preventer certifications, etc.

Conducting regular inspections of the property to assess any needed repairs and maintenanceManaging inventory by assessing facilities and equipment conditions Helping determine when deficiencies are not within internal capabilities and when to contract outside supportDeveloping and coordinating written proposals, and other purchasing service contract agreements for the facility Participating in short- and long-term budget development, identify facility and operations related expenses, and equipment needs for the agency to succeed at all properties. Risk Management - Identifying possible changes / improvements to construction standards for new construction or renovation projects. Communicating findings in a timely mannerTraveling periodically to multiple agency locations for meetings, property inspections, and coordination activitiesServing as an essential employee for emergency operations affecting JFED operations. Partnering with JFED / municipal security and safety personnel as neededCollaborating with COO / CEO and related design and construction project personnel on construction/renovation projects for JFED facilities. Performing inspections with the owner, architect, contractors and attending project meetingsCollaborating and reviewing written proposals for the building, ground maintenance service contracts, and other maintenance services such as: HVAC, custodial, elevators, pest control and life safety equipmentCollaborating with the JFED security to ensure the overall safety of facilities, members and staff Collaborating with the COO / agency executive directors to coordinate the short- and long-term range facility improvement goals and projects. Supervising, mentoring and coaching departmental staffEnsuring compliance with locality-specific legal standards and safety regulationsIdentifying staffing needs to support the workload Managing complaints and overall customer service issues in a professional mannerSupporting staff using the JFED fundamentals

Required Education & Experience:

Bachelors degree in facility management, business, information management, or engineering5 or more years professional experience in facilities management, construction, operations, or a related field5 or more years of supervisory experience5 or more facilities-related educational or experience related designation: International Facility Management Association (IFMA), Certified Facility Manager (CFM), Certified Energy Manager (CEM) or equivalent. Ability to manage multiple projects in a timely mannerAbility to work with others (staff, vendors, contractors, public etc)Ability to work on projects as they come up, and on short notice.

Knowledge of environmental and safety rules, regulations and policiesAbility to work effectively with internal and external contactsAbility to work with a diverse group of people at all levels in the organization

Additional Technical Requirements:

Proficiency in Microsoft OfficeExcellent oral and written communications skillsExcellent decision-making skillsExcellent organizational and troubleshooting skillsBenefits include: Generous PTO; Medical, dental, and vision care included; 403b plan eligible; Group term life insurance; Voluntary disability insurance plan;

FSA & HSA

options available; Gym membership included and other employee discounts are available.

EEO Statement:

The Jewish Federation of Southern New Jersey, and our family of agencies, is an Equal Employment Opportunity employer. We do not discriminate based upon a persons actual or perceived gender, race, creed, color, sex (including pregnancy), affectional or sexual orientation, gender identity or expression, marital/civil union status, domestic partnership status, familial status, religion, national origin, nationality, ancestry, age, veteran or military status, disability that does not prohibit performance of essential job functions, or other legally protected characteristics.

The Federation participates in the E-Verify program.

The Federation is committed to working with and providing reasonable accommodation to applicants with disabilities. If you need assistance or an accommodation due to a disability, you may contact us via the link on this posting. EOE