Assistant Facilities Manager

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Assistant Facilities Manager - JLL What this job involves: JLL is seeking an Assistant Facilities Manager to drive operational excellence at our client site by coordinating maintenance activities, managing contractor relationships, and ensuring facility safety and compliance. This role serves as the essential link between vendors, stakeholders, and site leadership—supporting uninterrupted operations in a fast-paced industrial environment. You'll take ownership of maintenance coordination, compliance tracking, and service delivery while working independently to solve problems and keep facilities running efficiently. If you thrive in dynamic environments and are passionate about operational excellence, this is your opportunity to make a direct impact at one of the world's leading real estate services firms. What your day-to-day will look like: Coordinate ongoing facility maintenance operations to ensure seamless site functionality and support continuous operational needs across all building systems. Plan, schedule, and oversee third-party contractors and service providers, ensuring all work is completed safely, on time, and in full compliance with site requirements and safety protocols. Serve as the primary point of contact for maintenance communication, effectively liaising with internal stakeholders, vendors, and site leadership to address needs and resolve issues promptly. Manage maintenance work requests from initiation through completion, tracking progress through CMMS and providing timely follow-up to meet service level expectations. Support fire and life safety compliance efforts by coordinating inspections, maintaining documentation, and ensuring regulatory tracking for fire extinguishers and related safety systems. Oversee preventive maintenance programs and respond to ad hoc facility service needs, maintaining accurate records of all maintenance activities, service reports, and compliance documentation for audit readiness. Provide regular status updates to key stakeholders, proactively communicating issues, risks, and progress to ensure alignment and swift resolution of maintenance matters.

Required Qualifications:

• Minimum five (5) years of relevant experience in facilities management, maintenance coordination, or related industrial operations environments.
• High School Diploma or equivalent required; Associate's or Bachelor's degree in Facilities Management, Engineering, Business, or related field preferred.
• Proficiency with Computerized Maintenance Management Systems (CMMS) for tracking work orders, service requests, and managing asset data.
• Working knowledge of building systems including mechanical and electrical components, general maintenance practices, and safety protocols.
• Excellent organizational, multitasking, and communication skills with demonstrated ability to work independently with minimal supervision while maintaining accountability and attention to detail.
• Proven ability to coordinate and manage third-party contractors and service providers in structured, compliance-driven environments.
• Reliable transportation and ability to travel between client sites as needed to support operations.

Preferred Qualifications:

• Progressive experience in corporate, industrial, or third-party facilities/property management service environments with demonstrated vendor oversight capabilities.
• Exposure to event coordination, conference services, workplace experience programs, visitor services, or site hospitality functions within corporate settings.
• Knowledge of purchase order processes, vendor onboarding procedures, and basic financial tracking for facility operations.
• Understanding of health, safety, and environmental (HSE) programs, including participation in safety committees or compliance tracking initiatives.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, Teams) and standard business systems with strong technical aptitude.
• Ability to provide back-up support to Account Lead or Client Building Operations personnel as needed during peak periods or absences.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

55,300.00 - 80,200.00 USD per year This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site -Florham Park, NJ If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays Early access to earned wages through Daily Pay At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate. California Residents only If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device. Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Accepting applications on an ongoing basis until candidate identified. Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (

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