Pay Growth
?
out of 5
Not enough data
Not enough info to score pay or growth
Facilities Coordinator 2
Job
Robert Half
New York, NY (In Person)
Full-Time
Review key factors to help you decide if the role fits your goals.
Job Security
?
out of 5
Not enough data
Calculating job security score...
Total Score
68
out of 100
Average of individual scores
Skill Insights
Compare your current skills to what this opportunity needs—we'll show you what you already have and what could strengthen your application.
Job Description
Description We are looking for a Facilities Coordinator to support daily workplace operations and help create a welcoming, efficient environment for employees, guests, and visitors. This is a Contract position focused on delivering dependable facilities, meeting, and guest services while partnering closely with workplace leadership and service providers. The role combines hands-on coordination, administrative support, and customer-facing responsibilities to maintain a high standard of workplace experience across the site.
Responsibilities:
- Partner with workplace leadership to coordinate meetings, conferences, and onsite events, ensuring spaces, equipment, and services are prepared and reset as needed.
- Provide responsive front-of-house and workplace support for employees, visitors, and vendors, creating a thoughtful and service-oriented experience throughout the day.
- Inspect office areas regularly, identify maintenance needs, and complete minor repairs such as patching, painting, and basic hardware adjustments under appropriate guidance.
- Oversee facilities service requests by monitoring the work order queue, updating records, and following through to timely resolution.
- Support vendor and contractor activity onsite, including scheduling, access coordination, and communication with building management when needed.
- Assist with office moves, furniture changes, and room reconfigurations to support business and event needs.
- Maintain inventory levels for office, pantry, and conference room supplies while helping ensure operational readiness across shared spaces.
- Prepare clear workplace communications, maintain site documentation, and complete service records accurately using designated internal tools and systems.
- Contribute to expense tracking, budget support, and documentation of site spending while helping identify practical cost-saving opportunities.
- Help manage visitor badging, reception coverage, and meeting room turnovers, including mid-day resets and event support. Requirements
- Experience supporting facilities, office operations, workplace services, or administrative coordination in a detail-focused environment.
- Strong customer service and communication skills with the ability to interact confidently with employees, guests, vendors, and senior leaders.
- Ability to manage multiple priorities, maintain accurate documentation, and stay organized in a fast-paced setting.
- Familiarity with facilities procedures, workplace safety practices, and compliance expectations within an office environment.
- Hands-on capability to perform light maintenance tasks and troubleshoot routine workplace or equipment issues.
- Proficiency with service tracking, documentation, and communication tools, including ticketing or workplace management systems.
- Comfortable supporting reception, scheduling, meeting logistics, and visitor-related processes as part of daily operations.
- Demonstrated attention to detail with experience assisting with budgeting, expense reporting, or related administrative financial tasks.