Facilities Coordinator

About the

Role:

Join CBRE as a Facilities Coordinator and help keep a dynamic workplace running at its best! This position is fully remote and will support a client within our Financial and Professional Services sector. A significant portion of the role involves working directly with the client to manage and administer their parking subsidy program. In this role, you'll be responsible for supporting a defined regional portfolio, partnering not only with Facilities Managers but also directly supporting bank branches and office locations. You'll collaborate closely with clients, vendors, and contractors to ensure smooth and efficient facility operations across the region. You'll support day-to-day activities while contributing to a seamless and high-quality workplace experience. As part of our Facilities Management team, you'll play a key role in creating safe, functional, and welcoming environments - making a direct and positive impact on both the client experience and overall portfolio performance.

What You'll Do:

Regularly monitor the status of open work orders to ensure their timely completion and closure. May dispatch work orders to technicians and vendors. Reviewing purchase orders within designated software programs. Assist with processing incoming vendor invoices, ensuring accuracy. Work with service providers to make sure they implement and recognize all procedures, policies, and reporting formats. Acknowledge and address all client inquiries related to the site, responding promptly to client inquiries and concerns. Review work orders, proposals, department files, and other paperwork submitted by vendors. Conduct site walkthroughs to identify and address site issues. Follow instructions, short correspondence, and memos and ask clarifying questions. Respond to common inquiries or complaints from clients, co-workers, and supervisors. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion. Impact through clearly defined duties, methods, and tasks are described in detail. Deliver own output by following defined procedures and processes under close supervision and guidance.

What You'll Need:

High School Diploma or GED with 2 years of job-related experience. Some exposure to finance-related tasks preferred, including purchase order creation and invoice processing. Proven customer service experience and a professional, responsive, and solutions-oriented approach. Highly organized with strong attention to detail and the ability to follow established work routines and standards. Self-sufficient and able to work independently; resourceful and proactive in seeking clarification when needed. Clear and effective communication skills for exchanging straightforward information with internal and external partners. Ability to conduct routine facility walkthroughs to assess conditions, identify issues, and standards are maintained. Working knowledge of Microsoft Office Suite, to include Word, Excel, Outlook and PowerPoint. Experience using a CMMS preferred. Must possess strong attention to detail. Ability to follow basic work routines and standards in the application of work. Demonstrated customer service abilities are required. Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups. Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future. Why CBRE?

Competitive Benefits:

CBRE offers a comprehensive benefits package including medical, dental, and vision insurance, life insurance, disability coverage, and a 401(k) plan starting the first day of the month following your start date.

Professional Development:

We are committed to investing in employee growth and development through training programs, certifications, and mentorship opportunities.

Career Advancement:

As a global leader in commercial real estate services, CBRE provides strong opportunities for career progression and advancement.