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Facilities Manager
Job
Greater Minnesota Management
Remote
$91,370 Salary, Full-Time
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Job Description
Overview Greater Minnesota Management is seeking a Facilities Manager to bring their expertise in mechanical and electrical systems and proven leadership to help create a safe, efficient environment that supports our housing goals. We are a nonprofit property management organization, founded in 1997 and joined by Greater Minnesota Properties in 2003, serving cities, housing authorities, and individual property owners across market rate and subsidized housing throughout Northwest Minnesota. Guided by our values of relationships, teamwork, efficiency, and service, our professional, cross-trained team works together to provide vibrant, high-quality housing and a welcoming place to call home for the communities we serve. The Facilities Manager is responsible for overseeing the maintenance, construction, repair, and refurbishment operations of GMM/GMP properties. This position ensures the optimal functioning of all building systems and grounds through the implementation and enforcement of operational policies and procedures, effective team leadership, and coordinated vendor and contractor management. The Facilities Manager serves as a first-level manager with direct supervisory authority over maintenance staff and operates with significant responsibility for personnel decisions, budget adherence, and compliance with applicable safety and building codes. Building Systems & Operations Monitor daily building operations across mechanical, electrical, plumbing, HVAC, safety, and waste management systems to ensure reliability and compliance Conduct regular inspections of facilities, grounds, and equipment, identifying deficiencies and initiating corrective action Manage the full building lifecycle, from preventive maintenance through capital repair and system replacement planning Oversee energy management and space planning to control costs and optimize facility use Work Order Management Track, prioritize, and schedule work orders, ensuring timely completion, accurate documentation, and quality review Analyze work order data to identify recurring issues and process improvement opportunities Monitor equipment and supply inventory, initiating procurement as needed Contractor & Vendor Management Oversee vendors and contractors for construction, repairs, and service contracts Review and approve scope of work, bids, and invoices, ensuring work meets budget, timeline, and specifications Maintain vendor qualification records and evaluate performance Ensure contractor compliance with safety, insurance, and licensing requirements Staff Supervision & Development Directly supervise maintenance staff, providing direction, feedback, and accountability Conduct performance evaluations and communicate expectations for growth Train staff in maintenance, safety, and service standards Exercise full authority for personnel actions, in coordination with HR Foster a culture of safety, professionalism, and continuous improvement Policy, Compliance & Budget Implement policies governing facility operation, maintenance, and safety Ensure compliance with building codes, environmental regulations, OSHA, and HUD housing quality standards Support departmental budgeting, monitor expenditures, and report variances Maintain accurate records of maintenance activities, inspections, and capital expenditures Ensure all work reflects GMM's values of relationships, teamwork, efficiency, and service Education Bachelor's degree in Facilities Management, Engineering, Construction Management, Business Administration, or related field required Equivalent combination of education and directly relevant experience may be considered Experience Minimum 5 years of progressively responsible experience in facilities management, property maintenance, or a closely related field 1-3 years of supervisory or lead experience required Residential property management or affordable housing experience preferred Experience managing construction projects, contractor relationships, and service contracts Knowledge, Skills & Abilities Extensive knowledge of mechanical, electrical, plumbing, HVAC, and life safety systems Working knowledge of building codes, OSHA regulations, environmental compliance, and HUD Housing Quality Standards (HQS) or UPCS Strong coaching, performance management, and staff development skills Proficient in work order management and maintenance scheduling tools Strong organizational skills, with ability to manage multiple priorities across properties Ability to read and interpret blueprints, specifications, and technical manuals Effective written and verbal communication skills Valid driver's license and acceptable driving record required Core Competencies Building lifecycle management, contractor management, energy management, facility maintenance & coordination, facility management, maintenance planning, space planning, work order scheduling, staff coaching & training Working Conditions & Physical Requirements This position involves frequent travel between GMM/GMP properties and regular on-site presence in a variety of interior and exterior settings, in all weather conditions. Regularly required to walk, stand, climb, and lift up to 50 pounds Frequent travel between properties; valid driver's license required Available for after-hours emergency response per the GMM/GMP After-Hours Call-Out Policy (OPS-001) Routine exposure to construction sites, mechanical systems, and outdoor conditions; PPE required for applicable tasks Join us as a Facilities Manager, where your expertise will directly impact operational excellence! Please provide cover letter and resume to email as directed. Position remains open until filled.