Facilities Manager

Facilities Manager Metropolitan Transportation Commission - 3.8 San Francisco, CA Job Details Full-time 2 hours ago Benefits Commuter assistance AD&D insurance Paid holidays Disability insurance Dental insurance Flexible spending account Dependent health insurance coverage Vision insurance Flexible schedule Life insurance Paid sick time Qualifications Resource allocation Project team coordination Space allocation Financial forecasting Maintenance inventory management Managerial strategic planning Budget management Civil engineering Strategic management Workplace ergonomics Operations management Vendor management Engineering Regulatory compliance Architecture Bachelor's degree in construction management Bachelor's degree in business Emergency management Environmental Science Compliance management implementation Bachelor's degree in business administration Bachelor's degree in architecture Budget forecasting Public Administration Supervising experience Managing budgets in a finance role Bachelor's degree in engineering Bachelor's degree Data management Continuous improvement Full Job Description

DEADLINE TO APPLY IS MONDAY, MAY 25, 2026, AT 11

55 PM

IF YOU ARE INTERESTED, PLEASE APPLY IMMEDIATELY A

resume and cover letter are not required with your application, but highly encouraged. Be ready to rethink your assumptions about the public sector. Dedicated and motivated colleagues? Beautiful, high amenity building for on-site work and collaboration? Flexible schedules and hybrid work options? Yes, yes, and yes!

ABOUT THE TEAM

The Facilities Team is a component of the agency's Business Operations Team, which plays a critical role in supporting agency-wide operations by delivering integrated services that ensure continuity, efficiency, and alignment with organizational and building-wide priorities.

ABOUT THE ROLE

The Facilities Manager provides strategic leadership and oversight of building operations and facilities programs. This role leads the Bay Area Headquarters Authority (BAHA) Shared Services Organization (SSO), which works in tandem with the building's property management team to manage building operations, emergency preparedness programs, guides the agency's space planning and ergonomic strategies to support evolving organizational needs. The Facilities Manager supervises the Facilities Team and partners with internal leadership sections, and external service providers to align facilities operations with agency priorities. At a strategic level, the Facilities Manager develops and advances facilities programs that optimize space utilization, ensure operational resilience, manage financial resources responsibly, and maximize long-term asset value. The role serves as a key liaison to stakeholders, promoting a customer-focused approach while ensuring regulatory compliance, fiscal discipline, and sustainable facility operations. This role requires a leader who can ensure the reliability of existing building systems while identifying and implementing strategic improvements that modernize facilities operations, enhance efficiency, and support evolving workplace needs. Key priorities include maintaining safe and compliant building systems, optimizing space utilization, strengthening stakeholder and vendor partnerships, and reinforcing strong financial and operational discipline. The Metropolitan Transportation Commission (MTC) is the transportation planning, financing, and coordinating agency for the nine-county San Francisco Bay Area. MTC is the federally designated Metropolitan Planning Organization (MPO) and the state designated Regional Transportation Planning Agency (RTPA) for the nine-county San Francisco Bay Area. MTC provides services to the Association of Bay Area Governments (ABAG). For more information about MTC, visit www.mtc.ca.gov .

EQUAL OPPORTUNITY EMPLOYER

The Metropolitan Transportation Commission is an equal-opportunity, non-discriminatory employer. MTC provides all employees and applicants with an equal opportunity in every aspect of the employment experience regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, physical handicap, medical condition or marital status.

THE FOLLOWING ARE AMONG THE BENEFITS OFFERED TO REGULAR FULL-TIME EMPLOYEES OF MTC

California Public Employees Retirement System (CalPERS) Pension; requires a contribution from both the employer and employee. Employee contributions are based on your CalPERS membership category: Classic or PEPRA (Public Employees' Pension Reform Act) New . The current contribution rate for PEPRA New members is 7.25% and for Classic members is 7.004% of eligible earnings (as a pre-tax deduction). Medical Benefits Insurance through the California Public Employees' Retirement System (CalPERS); premiums are shared between MTC and employee. Employee currently pays 5% and MTC pays 95% of the monthly premium. Agency-paid Dental Insurance; dependent coverage shared by the employee and MTC. Agency-paid Vision Care Insurance for employees only; dependent coverage is paid in full by employee. Agency-paid Life, AD&D, Short-Term and Long-Term Disability Insurance. Eleven (11) paid holidays and one (1) cultural holiday per year. Thirteen (13) vacation days per year; increases one additional day per year for each year of service, to a maximum of 25 days per year. During the first year, you will accrue 4 vacation hours per pay period (26 pay periods in a year). Paid Sick Leave; accrued at one day per month (equivalent to 8 hours a month) with no limit to the amount of sick leave that can be accumulated. Employee may cash out up to 240 hours of accumulated sick leave upon separation from the Agency. Personal Business Leave; up to 24 hours per year (pro-rated the first year depending upon date of hire). Then you will receive up to 24 Personal Business hours per calendar year starting January 1 st of the following year. Transit/Parking Subsidy of up to $340 per month to be used for eligible transit fare and/or associated transit parking fees when commuting to and from work. This monthly non-taxable amount is subject to change and is based on IRS limit. Voluntary Deferred Compensation 457 Plans; two vendors to choose from. These optional investment plans enable employees to defer income until retirement. These plans are offered in addition to our defined benefit (pension) retirement plan. Employees may enroll at any time during the year. Two voluntary employee-paid pre-tax flexible spending accounts (Health Care and Dependent Care) are available for employees to participate in. Voluntary Supplemental Life Insurance. Identity & Fraud Protection; available to you and eligible dependents at no cost.

IMPORTANT INFORMATION

EMPLOYMENT

REQUIREMENTS

Successful completion of a background check, professional references and the Employment Eligibility Verification Form

I-9. DISABILITY

The Human Resources Department will make reasonable efforts in the recruitment or skills assessment process to accommodate applicants with disabilities. If selected for an interview or testing, and you require accommodation, please notify the Human Resources Department when confirming your interview or test. All MTC employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

KNOWLEDGE, SKILLS, AND ABILITIES

Advanced ability to plan, organize, and manage multiple projects simultaneously, providing program-level oversight from concept through completion while ensuring alignment with organizational priorities, timelines, and regulatory requirements. Knowledge of public-sector budgeting, cost estimation, fiscal forecasting, resource allocation, and procurement processes, with the ability to manage and monitor multiple funding sources and ensure responsible stewardship of public funds. Demonstrated experience leading and coordinating the work of contractors, consultants, vendors, internal and external stakeholders, ensuring project objectives are met within scope, schedule, and budget, and resolving issues that impact performance or delivery. Ability to establish priorities, balance competing demands, and allocate staff and financial resources strategically to address urgent operational needs while maintaining continuity of services. Exceptional verbal and written communication skills, with the ability to present complex operational and financial information clearly to staff, executive leadership, and governing bodies, and to build effective working relationships with diverse stakeholders. Proven leadership and management capability to guide teams, set performance expectations, foster accountability, and promote a culture of high performance, collaboration, and continuous improvement. Knowledge of facilities data management practices, including asset lifecycle tracking, performance monitoring, and the use of data to inform operational and capital planning decisions.

MINIMUM QUALIFICATIONS

Any combination of training and experience that would provide the required knowledge, skills, and abilities listed. A typical way to obtain the required qualifications would be:

Education and Experience :

Equivalent to a bachelor's degree from an accredited college or university with major coursework in planning, civil engineering, environmental science, business or public administration, or a related field, and seven (7) years of increasingly responsible professional experience administering programs in a field related to assignment area.

PREFERRED QUALIFICATIONS

Any combination of education, training, and professional experience that would provide the knowledge, skills, and abilities required to successfully perform the essential functions of the Facilities Manager role. A bachelor's degree from an accredited college or university with major coursework in facilities management, engineering, architecture, construction management, environmental science, business administration, public administration , or a closely related field; and Seven (7) years of progressively responsible professional experience in facilities management, building operations, or a related field, including responsibility for supervising staff, managing vendors and contracts, overseeing building systems, and ensuring compliance with safety and regulatory requirements. Applicants with a degree issued from an institution outside the United States must have their transcripts evaluated by an academic accrediting service and provide proof of equivalency along with their application. Specific duties and responsibilities include, but are not limited to, the following: Facilities Maintenance and Operations Develop, implement, and oversee comprehensive facilities maintenance and operations programs to ensure buildings, systems, and equipment are safe, functional, and compliant. Evaluate existing facilities systems and processes, maintaining effective operations while recommending and implementing modernization initiatives that improve performance, efficiency, and user experience. Lead coordination with internal teams and external partners to ensure consistent, high-quality service delivery and alignment with agency priorities. Space Planning and Utilization Assess and optimize space utilization to align with organizational needs and operational objectives. Plan and manage office moves, space reconfigurations, and furniture installations to support efficiency, collaboration, and evolving workplace requirements. Budgeting and Financial Management Develop and manage facilities budgets, including forecasting, cost monitoring, and resource allocation. Identify cost-saving opportunities, efficiency improvements, and capital investment needs to support long-term facilities performance and value. Asset Management and Inventory Control Maintain accurate records of facilities assets, equipment, and inventory, including lifecycle planning, warranties, and replacement schedules. Implement asset tracking systems, conduct audits, and assess asset conditions to minimize downtime and support informed decision-making. Develop and enhance systems for tracking facilities data, including asset condition, lifecycle, and performance, to support proactive maintenance, capital planning, and data-driven decision-making. Team Leadership and Supervision Supervise and support the General Services Unit team, fostering a productive, customer-focused, and high-performing work environment. Assign work, set priorities, and ensure service levels meet agency expectations. Stakeholder Communication and Relationship Management Serve as a liaison between facilities operations, agency leadership, departments, and external partners. Communicate facility-related updates, address concerns, and incorporate stakeholder feedback into continuous improvement efforts. Strategic and Operational Alignment Align facilities operations and programs with agency priorities, operational goals, and long-term planning objectives. Perform additional duties as required to support organizational effectiveness and continuity of operations.