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Job Description
Facilities Coordinator at Beacon Hill Staffing Group, LLC Facilities Coordinator at Beacon Hill Staffing Group, LLC in Austin, Texas Posted in about 23 hours ago. $23.00 - $25.00 per hour
Job Description:
Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a global real estate management firm, is seeking a Facilities Coordinator 5 to provide comprehensive facilities management services and continuous monitoring of multiple sites for their client, a global technology company, in North Austin. This person will support day-to-day facilities operations and work closely with the Workplace Experience team to ensure smooth execution of operational activities in maintenance and operations, vendor oversight, equipment and supplies, occupancy services and proactively develop and maintain client relationships ensuring that expected service levels are achieved. This is a 3 month contract to hire opportunity. The role is fully onsite, Monday through Friday during standard business hours (8:00 AM-5:00 PM), with a 1 hour lunch break and rare overtime opportunities as needed. This person will be required to travel between two work sites, both in North Austin. This position pays up to 25hr when temping and up to 28hr once permanent.
Key Responsibilities:
Support day-to-day facility operations across multiple sites, ensuring a safe, organized, and efficient workplace environment. Manage facility-related tasks, work orders, and small projects from initiation through completion. Conduct routine facility walkthroughs to monitor building conditions, workplace standards, and operational readiness. Coordinate preventive maintenance, repairs, vendor services, and procurement activities while minimizing disruption to business operations. Serve as a primary point of contact for employees, visitors, vendors, service providers, and building management. Issue purchase orders, assist with contract administration, and monitor vendor performance to ensure compliance with service standards. Process accounts payable and receivable, maintain facility records, and support budgeting, reporting, and variance analysis. Coordinate conference room scheduling, meeting support, office logistics, amenities programs, mail services, and workplace events. Support reception functions, guest services, access card administration, equipment management, and general office operations. Respond promptly to facility requests and work orders while delivering exceptional customer service. Maintain accurate operational documentation and identify opportunities to improve workplace experience and operational efficiency. Ensure compliance with safety standards, building procedures, company policies, and client service-level expectations.
Qualifications & Skills:
Associate degree in Facilities Management, Business Administration, Building Management, or related field; equivalent experience considered. 2+ years of experience in facilities coordination, property administration, workplace services, hospitality, or a related field. Strong customer service, communication, and interpersonal skills. Proficiency with Microsoft Office Suite and work order management systems. Excellent organizational skills with the ability to manage multiple priorities independently. Ability to remain professional and composed in a fast-paced environment. Experience coordinating vendors, maintenance activities, and workplace services Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)
