Facilities Coordinator (Round Rock, Tx)

Facilities Coordinator (Round Rock, Tx)

CBRE - 3.6

Round Rock, TX Job Details Full-time 1 day ago Qualifications Basic math Purchase order management Administrative experience High school diploma or GED Invoice payment processing Data management Productivity software Full Job Description About the

Role:

As a CBRE Facilities Coordinator, you will play a crucial role in ensuring the efficient and effective operation of a diverse portfolio of healthcare facilities, including hospitals and clinics, throughout the greater Austin area. This position involves close collaboration with clients, vendors, and contractors to facilitate the successful completion of facility tasks and work orders. You will serve as a key administrative and operational support, contributing to the delivery of high-quality facilities management services within a dynamic environment.

What You'll Do:

Provide comprehensive administrative and coordination support for a large portfolio of hospitals and clinics across the greater Austin area. Travel to various sites within the portfolio to foster in-person collaboration with Facilities Teams and stakeholders. Manage the full lifecycle of work orders, from initial receipt and assignment to ensuring timely completion and client communication regarding status updates. Oversee all administrative and coordination duties related to purchase orders and invoicing, including processing and tracking. Procure and manage supplies for the maintenance team, ensuring necessary materials are available. Conduct vendor management activities, including routing, communication, obtaining quotes, and comparing services to ensure cost-effectiveness and quality. Manage permitting processes for both vendors and the internal facilities team. Provide minor oversight and support for budgeting related to vendor services and supply ordering. Prepare and submit critical monthly reports, including variance, budget, TJC (The Joint Commission), committee work, and Environment of Care (EOC) reports. Maintain and manage documentation pertinent to Joint Commission compliance. Assist in various project management initiatives, supporting the successful execution of facility projects. Interact professionally with clients, landlords, tenants, and service providers via email and phone to ensure adherence to established procedures, policies, and reporting formats. Acknowledge all client inquiries and accurately collect work orders. Compile information reports to monitor performance and progress status of ongoing facility operations. Organize and maintain accurate records of work orders, proposals, departmental files, and other vendor-submitted documentation. Follow instructions, short correspondence, and memos, asking clarifying questions as needed to ensure understanding. Address common inquiries or complaints from clients, co-workers, and supervisors with a professional and helpful demeanor. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion. Impact through clearly defined duties, methods, and tasks are described in detail. Deliver own output by following defined procedures and processes under close supervision and guidance.

What You'll Need:

High School Diploma or GED with up to 2 years of job-related experience. Experience coordinating administrative aspects of facilities maintenance operations. Demonstrated experience in invoicing, purchase order processing, and other financial support functions. Proficient in Microsoft Office Suite, including Word and Excel, for daily tasks, data management, and reporting. Ability to follow basic work routines and standards in the application of work. Communication skills to exchange straightforward information. Strong organizational skills with an inquisitive mindset. Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups. Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future. Why CBRE? When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants. Applicant AI Use Disclosure We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Equal Employment Opportunity:

CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations:

CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).