Director of Facilities

Director of Facilities at Gannett Director of Facilities at Gannett in McLean, Virginia Posted in about 11 hours ago.

Job Description:

The Director of Facilities is responsible for leading the company's facilities, office operations, and workplace logistics functions across a multi-location portfolio. This role oversees office buildouts, relocations, space planning, capital projects, maintenance operations, and facility decommissioning activities while ensuring operational efficiency, cost control, and a positive workplace experience for employees and local leadership teams. The Director of Facilities serves as a strategic partner to executive leadership, local market leaders, accounting, IT, security, and external vendors to ensure facilities projects and day-to-day operations are executed professionally, efficiently, and on schedule. This position requires strong project management skills, operational leadership, vendor coordination, and the ability to manage multiple concurrent initiatives in fast-paced environments. Key Responsibilities Facilities Operations & Office Management Ensure offices, common areas, and operational spaces are maintained in a safe, clean, functional, and professional manner. Develop and implement facilities standards, operating procedures, and best practices. Partner with local office leadership to identify operational needs, space utilization concerns, and workplace improvement opportunities. Coordinate vendor services including janitorial, security, HVAC, electrical, plumbing, landscaping, pest control, and general maintenance. Space Planning, Office Buildouts & Relocations Lead space planning initiatives for new offices, office expansions, consolidations, and reconfigurations. Manage all aspects of office buildouts including design coordination, construction oversight, furniture planning, IT/security coordination, and occupancy readiness. Coordinate and oversee office relocations using detailed move templates, project schedules, and punch lists to ensure seamless execution. Develop and manage move management processes, including employee communication plans, logistics coordination, inventory tracking, and post-move issue resolution. Work closely with brokers, landlords, contractors, architects, engineers, and vendors during office projects and transitions. Capital Projects & Building Maintenance Oversee capital improvement projects, facility upgrades, repairs, and preventative maintenance programs. Develop project scopes, budgets, schedules, and vendor bid packages for facilities-related initiatives. Monitor project progress to ensure work is completed on time, within budget, and according to company standards. Conduct regular site inspections and assess building conditions to proactively identify maintenance or repair needs. Coordinate emergency repairs and response efforts as necessary. Asset Management & Financial Coordination Partner closely with Accounting and Finance teams on asset tracking, inventory management, depreciation schedules, and capital expenditure reporting. Maintain accurate records for furniture, fixtures, equipment, and operational assets. Assist with invoice approvals, vendor management, and expense tracking. Support financial planning for facility operations, maintenance, and capital projects. Facilities Team Leadership Supervise facilities personnel, maintenance teams, and external contractors responsible for maintenance, upkeep, and building decommissioning activities. Provide leadership, coaching, and performance management for facilities staff. Establish clear priorities, project expectations, and operational accountability across the facilities function. Promote a culture of responsiveness, professionalism, safety, and operational excellence. Building Decommissioning & Site Transitions Lead facility decommissioning activities for office closures, relocations, and operational transitions. Coordinate furniture disposition, equipment removal, utility shutdowns, vendor terminations, and landlord turnover requirements. Ensure proper documentation, inventory reconciliation, and compliance with lease obligations during site exits. Manage maintenance and preservation activities for vacant or transitioning facilities. Qualifications Bachelor's degree in Facilities Management, Construction Management, Business Administration, Real Estate, Engineering, or related field preferred. 7-10+ years of progressive facilities, operations, project management, or corporate real estate experience. Financial and operational acumen related to capital planning and asset management. Ability to develop structured move plans, punch lists, and operational workflows. Knowledge of workplace safety standards and facilities compliance requirements. Strong knowledge of facilities operations, maintenance systems, construction coordination, and workplace logistics. Demonstrated experience managing vendors, contractors, and project budgets. Experience coordinating office buildouts and workplace transitions in fast-paced environments with the ability to manage multiple projects simultaneously. Ability to balance strategic planning with hands-on operational execution. Excellent communication and interpersonal skills with the ability to work effectively with executives, local leadership teams, vendors, and employees. Proficiency with Microsoft Office Suite and facilities/project management systems. Ability to travel 30-40% to support facilities, projects and operations. Work Environment This is a remote-based job with in-person interaction with people onsite across our facilities. Occasional after-hours or weekend work may be required during office moves, construction projects, or emergency situations. Travel required to company locations and project sites as needed. #

LI-REMOTE

#LI-NR2 The annualized base salary for this role will range between $135,000 and $155,000. Base compensation is reflective of many factors, including, but not limited to, the market in which one lives/works, individual education level, skills, certifications and experience.

Note:

variable compensation is not reflected in these figures and based on the role, may be applicable. recblid lylql0l7ug87u5r7dvduwsfjrirxnw