Facilities Assistant

Facilities Assistant Robert Half - 3.9 Seattle, WA Job Details Temporary | Contract $28 - $30 an hour 15 hours ago Benefits Disability insurance Dental insurance 401(k) Vision insurance Qualifications Equipment service recordkeeping Coordinating with subcontractors on construction projects Building systems troubleshooting Property supervision Operational management Operations coordination Vendor coordination Facilities life safety systems Mid-level Maintenance schedule management Electrical systems facility management Communication platforms CMMS Maintenance activity documentation Documentation tools Task prioritization Issue tracking Compliance documentation Vendor relationship management Collaborative technology platforms Managing facilities maintenance teams Facilities maintenance customer service Progress management Kronos Construction vendor management Facilities routine maintenance Time & attendance systems Communication skills Property management Facilities emergency maintenance Full Job Description We are looking for a Facilities Assistant to support day-to-day building operations for a manufacturing environment in Seattle, Washington. This Long-term Contract position is ideal for someone who can keep facilities services organized, responsive, and compliant while coordinating maintenance activity across multiple needs. The role focuses on maintaining safe, efficient operations, supporting occupant requests, and ensuring building issues are tracked through to resolution.

Responsibilities:

Monitor routine building operations by performing site checks, reviewing service needs, and helping maintain essential systems such as electrical, plumbing, and life safety equipment. Manage maintenance requests from occupants and subtenants, ensuring concerns are documented, prioritized, and resolved in a timely manner. Coordinate move-in and move-out activities by arranging access, communicating logistics, and supporting a smooth transition for building users. Schedule and oversee external vendors and subcontractors, confirming required documentation, site compliance, and completion of assigned work. Support preventive and repair-based maintenance efforts by tracking work progress and maintaining accurate service records. Respond promptly to urgent facility issues, assist with immediate coordination, and document actions taken along with follow-up updates. Provide operational support for tenant improvement and facility projects, including scheduling access, monitoring work activity, and helping enforce site requirements. Prepare regular updates on maintenance activity, outstanding issues, and related costs while keeping facility records organized and current. Experience supporting facilities, property, or building operations in a coordinator or assistant capacity. Working knowledge of computerized maintenance management systems (CMMS) and maintenance record tracking. Familiarity with building systems, including electrical, plumbing, and life safety components. Ability to coordinate vendors, contractors, and service schedules while maintaining compliance documentation. Strong organizational skills with experience handling records, reports, and multiple service requests at once. Proficiency with office tools and workplace systems, including conference room support and timekeeping platforms such as Kronos. Clear communication skills and the ability to respond professionally to occupant and subtenant concerns. TalentMatch ® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use and Privacy Notice .