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General Manager Executive Assistant
Job
Gary Public Transportation Corporation
Gary, IN (In Person)
Full-Time
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Job Description
Gary Public Transportation is seeking an energetic, detail oriented, high-level General Manager Executive Assistant for our downtown location. The primary duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports General Manager and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the organization's concepts, practices and procedures. Duties and Responsibilities - GM Assistant Answers and directs phone calls Organize and schedule meetings and appointments Maintain contact lists Produce and distribute correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Order office supplies & equipment Book travel arrangements for staff and reconcile expenses Submit and reconcile expense reports Provide general support to visitors Provide information by answering questions and requests Generate reports Handle multiple projects Organize travel arrangements for General Manager and reconcile travel expense claims Maintain computer and manual filing systems Take accurate minutes of meetings Manage General Manager /BOD meeting calendars Qualifications Proven admin or assistant experience Knowledge of office management systems and procedures Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational and planning skills Proficient in MS Office At least 7 years of experience in the field or in a related area High school diploma or equivalent; college degree preferred Working conditions Work in office environment Physical requirements The physical demands of this position are representatives of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. GPTC prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.