Business Manager

Business Manager Catholic Diocese of Lansing Ypsilanti, MI Job Details Part-time 1 day ago Benefits Retirement plan Qualifications Accounting systems Microsoft Excel Microsoft Publisher Student information system QuickBooks Full Job Description Huron Valley Catholic School in Ypsilanti is seeking a Business Manager. The Business Manager is responsible for the administrative and financial recording functions of the school, under the authority of the Principal. In addition to the specific responsibilities listed below, the Business Manager provides assistance to the Principal, the School Board, and staff as requested. The Business Manager supervises the Administrative Assistant, oversees the Room Parent Coordinators, and directs or reviews all practical aspects of school wide events.

Computer Software Proficiency Requirements:

Confident knowledge of QuickBooks Plus, Microsoft Word, Excel, and Publisher. Ability to learn FACTS Student Information System independently and quickly.

Bookkeeping Duties and Responsibilities:

Confident knowledge of QuickBooks Plus. Knowledge of standard bookkeeping and accounting procedures.

Accounts payable:

verify invoices received, issue payments.

Accounts receivable:

process tuition payments, petty cash account, bank reconciliation. Prepare and deliver deposits. Establish and distribute tuition payment schedules. Establish and distribute revised tuition schedules for those receiving scholarship assistance. Handle payroll with MyPay Solutions. Accounting for retirement benefits, Flex spending account. Provide information to School Board Treasurer and Accountant. Prepare the 1099 Misc-Income tax documents. Assist the Student Council with the financial aspects of the School Store. Enter invoices for Pizza Lunches and Extended Kindergarten.

Student and Administrative Duties and Responsibilities:

Ability to communicate well with teachers, parents and students. Must possess sufficient knowledge of Microsoft Word. Skill in organizing and administering records and information in a fast-paced environment. Establish, produce and maintain accuracy of the following: enrollment documents, emergency information, class lists, and School Handbook. Coordinate enrollment process, maintain student records, and oversee the transfer student records as needed. Produce Enrollment Detail and Summary information during enrollment process. Maintain yearly school calendar. Perform scheduling for students using

FACTS SIS.

On a quarterly basis, enter all grades, generate Honor Roll reports, publish and distribute report cards. Distribute student mid-quarter reports when necessary. Oversee School Events Work with the parents and classes involved in sponsoring an event. Oversee Parent Service obligations. Work with Room Parent Coordinator in supervising the individual Room Parents and their responsibilities.

Oversee school-wide events:

New Family Welcoming Event, Grandparents Day, Ice Cream Social and Graduation Mass and Ceremony. Work with the School Board in facilitating the Open House. Schedule and facilitate School Picture Day, Hearing and Vision screening. Coordinate initial Curriculum Night. Responsibilities in relation to the

Administrative Assistant:

Monitor projects as necessary, assist when requested. Review monthly Highlights and Calendar.

Miscellaneous Responsibilities:

Analyze and review insurance coverage with Insurance Agent. Skill in troubleshooting software, telephone, copier and other equipment to maintain office operations. Provide or coordinate staff luncheon at the beginning of the school year. Provide or coordinate staff luncheon on the last day of school. Create yearly staff birthday observation schedule. Order office supplies and copier supplies.

Work Schedule:

Must maintain payroll through summer months. Must have tuition schedules distributed by approximately July 20th with first payment due August 1st. From August 15

• June 30, Monday
• Friday 7:50am
• 4:00pm with ½ hour lunch break From July 1
• July 15 vacation From July 15
• August 15
• 20 hours per week
• flexible For questions or more information, contact Tim Kotyuk, To apply for the position, please submit a cover letter and resume to the online application.