Business Manager II

The Brody School of Medicine (BSOM) Research and Graduate Studies and Office of Clinical Research (OCR) department at East Carolina University is seeking a ( 12-month, AT- WILL ) Business Manager II for the Office of Clinical Research (OCR). The Business Manager II is responsible for the overall financial and business operations of the OCR, which supports clinical research programs for East Carolina University and ECU Health. The manager oversees the financial administration of clinical trials and sponsored projects, ensuring compliance with university, state, and federal regulations. This position also involves direct supervision of administrative and finance support staff and plays a key role in developing and implementing standard operating procedures (SOPs) for business management within the office.

Job duties include the following:

Financial management and oversight (approx. 60%) Provide day-to-day oversight of financial activities for all clinical trials, industry, federal, and self-funded, at East Carolina University and ECU Health. Assist the Office of Clinical Research Executive Director with annual budget development processes at ECU and ECU Health. Manage the full life cycle of post-award clinical contracts, including budget monitoring, processing payments, tracking expenditures, and ensuring final fund audits are completed accurately. Serve as the primary financial contact for sponsored projects, offering expert consultation on budgeting, cost analysis (including Medicare Coverage Analysis), and billing compliance. Utilize ECU and ECUH financial systems, such as Banner, PeopleSoft, and ECUBIC, to reconcile grant and clinical trial budgets, identify financial discrepancies, and generate regular and ad-hoc financial reports for principal investigators (PIs) and leadership. Review and approve financial transactions, including payroll redistributions, invoices to sponsors, and purchases, ensuring alignment with funding source and policy. Develop and project financial models to assist with pre-award funding strategies and budget negotiations for new clinical trials. Ensure the office and its projects adhere to all purchasing and procurement policies of

ECU, ECU

Health, and the state of North Carolina. Supervision and personnel management (approx. 20%) Directly supervise and manage the performance of Financial Analysts and other assigned personnel in the Office of Clinical Research. Assist in the recruitment, hiring, and performance evaluation process for departmental staff. Provide ongoing training, guidance, and mentorship to staff on all financial and administrative post-award processes. Coordinate staff assignments and workflows to ensure efficient support for the OCR's portfolio of clinical trials and sponsored projects. Operational administration and compliance (approx. 15%) Evaluate and improve workflows, assist in the creation and modification of departmental SOPs, and recommend process changes to increase operational efficiency and compliance. Collaborate with various ECU and ECU Health departments, such as Human Resources, Finance, and the Office of Research Administration, to ensure seamless project operations and reporting. Stay current on federal, state, and institutional policies impacting clinical trial funding and administration. Coordinate with internal and external auditors during financial reviews of sponsored projects. Special projects and other duties (approx. 5%) Undertake special projects as assigned by the Office of Clinical Research Executive Director or other senior leadership to advance the strategic goals of the office. Serve on university committees and represent the Office of Clinical Research at internal and external meetings as needed. This position may be eligible for Flexible Work Arrangements (FWA) under the ECU FWA Policy. Contingent upon the availability of funds Minimum Education/Experience A Master's degree in business administration, healthcare administration, or a related field; or a Bachelor's degree with at least three years of experience in clinical research or grants management. All degrees must be received from appropriately accredited institutions. License or Certification Required by Statute or Regulation None Preferred Experience, Skills, Training/Education A minimum of six years of progressively responsible experience in accounting or financial management, preferably within a university or healthcare setting. Evidence of the demonstrated experience that is relevant to success in this role: post-award grants and contracts administration, including budget management and invoicing; evidence of demonstrated experience supervising and training professional staff. Healthcare billing, EPIC, and clinical trials management systems like OnCore are desirable but not required. Proficiency with financial and reporting systems such as Banner, PeopleSoft, BIC, and others. Comprehensive understanding of federal, state, and university regulations governing sponsored research. Special Instructions to Applicant East Carolina University requires applicants to submit a candidate profile online to be considered for the position. Candidates must also submit a cover letter, resume, and a list of three references, including contact information, online. At the time of employment, two or three original letters of reference, official transcripts, a criminal background check, and proper documentation of identity and employability are required. Please be aware that if selected for an interview, an automatic e-mail will be sent to the individuals entered by the applicant in the References section of the PeopleAdmin applicant tracking system. Letters of reference submitted via the PeopleAdmin applicant tracking system will be verified and considered towards meeting this requirement. Applicants must be currently authorized to work in the United States on a full-time basis. Additional Instructions to Applicant In order to be considered for this position, applicants must complete a candidate profile online via the PeopleAdmin system and submit any requested documents. Additionally, applicants that possess the preferred education and experience must also possess the minimum education/experience, if applicable. Unless otherwise identified in the applicable job posting and consistent with University policy, the University will principally employ individuals who reside in the State of North Carolina to the greatest extent practicable. As such, most positions at East Carolina University require employees to live and work in North Carolina (or live within a reasonable daily commuting distance from their duty station) after hire. Candidates should be prepared to relocate within a reasonable, agreed-upon time after an offer of employment has been made and accepted to meet this requirement. Job Open Date 03/04/2026 Open Until Filled Yes Job Close Date - Positions will be posted until 11:59 p.m. EST on this date. If no closing date is indicated, the position may close at any time after the initial screening date. Initial Screening Begins 03/19/2026 Rank Level Quick Link for Direct Access to Posting https://ecu.peopleadmin.com/postings/92032 Nondiscrimination Statement East Carolina University is committed to workforce success and cultivating a culture of care for our employees. ECU prohibits unlawful discrimination and harassment based on race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, and veteran status. All qualified applicants will receive consideration for employment without regard to their protected veteran status or disability. Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/TTY) or ADA -Coordinator@ecu.edu . Eligibility for Employment Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. Department for People Operations, Success, and Opportunity If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.