Chief of Staff

Chief of Staff at Devli Real Estate Chief of Staff at Devli Real Estate in Weehawken, New Jersey Posted in 11 days ago.

Type:

full-time

Job Description:

Company Overview We are a privately held real estate investment firm managing a portfolio of commercial and industrial assets using exclusively internal capital. Our firm operates with institutional sophistication and a lean team structure. Role Overview We are seeking an exceptionally sharp, highly capable professional to serve as a right hand to the principals. This role blends executive support, operational oversight, research, and strategic coordination. It is ideal for someone who thrives in a fast-moving, high-accountability environment and wants meaningful exposure to real estate investing, finance, and entrepreneurship. This is not a traditional administrative position. This is a high-trust, high-impact role. What You Will Do Executive Support Serve as direct support to the principals in daily decision-making and execution Manage complex calendars, priorities, and information flow Anticipate needs and proactively solve problems before they arise Draft professional communications, investor materials, and summaries Administrative Oversight Ensure accounting, property management, and legal items stay on schedule Track compliance, vendor documentation, and reporting deadlines Coordinate with attorneys, lenders, consultants, and property managers Strategic Support Conduct research on markets, financing structures, tax considerations, vendors, and service providers Prepare concise briefing memos and decision summaries Assist with data compilation, and presentation materials Support new initiatives and special projects from concept through execution Office & Infrastructure Management Maintain organized digital systems and document structures Monitor shared inboxes and flag critical items Track invoices, vendor files, COIs, W-9s, and utility accounts Ensure the office runs efficiently and professionally Who You Are Exceptionally organized with strong executive presence Highly intelligent and resourceful; able to think independently Comfortable handling both granular details and strategic initiatives Strong written communicator with clear, concise style Discreet and trustworthy with confidential information Naturally proactive and solutions-oriented Comfortable in a small, entrepreneurial environment Qualifications 3-7+ years of experience in executive support/operations in real estate Strong proficiency in Excel and Microsoft Office Experience working directly with senior leadership Real estate, finance, or family office experience is a must Must be able to work on-site in Weehawken, NJ What This Role Offers Direct exposure to high-level real estate investing and capital allocation Significant responsibility and autonomy Opportunity to grow with a long-term, high-performing firm A seat at the table in strategic discussions