Chief of Staff

Chief of Staff AgeUp, Inc. Redwood City, CA Job Details Part-time $32 - $50 an hour 6 hours ago Benefits Dental insurance 401(k) Paid time off 401(k) matching Flexible schedule Retirement plan Qualifications Google Workspace Teamwork Writing skills Schedule management Bachelor's degree Attention to detail Organizational skills Project management software Managing projects Productivity software Full Job Description Chief of Staff to the Executive Director (Part-Time) AgeUp, Inc. San Mateo County, California (Hybrid) 20-25 Hours per Week | Flexible Schedule $35-$50 per Hour DOE About AgeUp AgeUp is a rapidly growing nonprofit organization dedicated to helping older adults, caregivers, and people with disabilities age with dignity, purpose, and connection. Through Ombudsman Services, volunteer engagement, social connection programs, caregiver support, community education, elder justice advocacy, and innovative aging initiatives, AgeUp serves thousands of individuals throughout San Mateo County each year. As the organization continues to grow and expand its impact, AgeUp is seeking a dynamic, strategic, and highly organized Chief of Staff to partner directly with the CEO and leadership team. Position Summary The Chief of Staff serves as a trusted advisor and strategic partner to the CEO, helping translate organizational vision into action. This individual will oversee key initiatives, manage high-priority projects, support board and stakeholder engagement, improve organizational effectiveness, coordinate annual events, and ensure execution of strategic goals across the organization. The ideal candidate is a strong project manager, relationship builder, and problem solver who thrives in a fast-paced, mission-driven environment and is passionate about improving the lives of older adults and caregivers. Key ResponsibilitiesStrategic Planning & Organizational Leadership Partner with the CEO to advance organizational priorities, strategic initiatives, and growth opportunities. Track organizational goals, key performance indicators, and strategic objectives. Coordinate cross-functional projects and ensure accountability across teams. Conduct research and analysis to support organizational planning and decision-making. Identify opportunities for innovation, partnerships, and program expansion. Manage special projects and strategic initiatives as assigned by the CEO. Executive & Board Support Prepare reports, presentations, briefing materials, and executive communications. Coordinate board meetings, committee meetings, retreats, and strategic planning sessions. Assist with board governance activities and board communications. Help manage CEO priorities, schedules, and organizational initiatives. Represent the CEO in meetings and community forums as appropriate. Operations & Organizational Effectiveness Improve organizational systems, workflows, and internal processes. Coordinate implementation of policies, procedures, and organizational improvements. Monitor project timelines and ensure deliverables are completed on schedule. Support organizational planning, change management, and operational excellence. Assist with vendor management, contract administration, and organizational projects. Fundraising, Partnerships & Community Relations Support donor stewardship, sponsorship development, and cultivation activities in partnership with the CEO and Board of Directors. Assist with grant development, reporting, and funder communications. Strengthen relationships with community partners, government agencies, healthcare organizations, and other stakeholders. Support strategic partnership development and community engagement efforts. Annual Event Participate in planning and execution of AgeUp's annual fundraising event Partner with staff, board members, sponsors, and community partners to maximize attendance, engagement, and fundraising outcomes. Develop event timelines, budgets, marketing plans, and post-event evaluations. Ensure annual events align with AgeUp's mission, strategic priorities, and community impact goals. QualificationsRequired Bachelor's degree required. Minimum five years of professional experience in nonprofit management, operations, public administration, healthcare, project management, consulting, community engagement, or a related field. Exceptional written, verbal, and interpersonal communication skills. Strong project management and organizational abilities. Ability to manage multiple priorities and deadlines simultaneously. High level of professionalism, discretion, and judgment. Demonstrated ability to work independently and proactively. Proficiency with Microsoft Office, Google Workspace, and project management tools. Preferred Master's degree in a related field. Experience working with nonprofit boards of directors. Experience in aging services, healthcare, public policy, social services, philanthropy, or community-based organizations. Experience planning nonprofit fundraising events, galas, donor cultivation events, conferences, or community engagement activities. Experience with grants, fundraising, donor relations, or government contracts. Familiarity with California nonprofit operations and governance. Desired Characteristics The successful candidate will be: Strategic and forward-thinking. Highly organized and detail-oriented. Resourceful and solutions-focused. Diplomatic and relationship-oriented. Comfortable working independently in a growing organization. Skilled at balancing big-picture thinking with day-to-day execution. Passionate about serving older adults, caregivers, and vulnerable populations. Why Join AgeUp? This is a unique opportunity to work directly with the CEO of one of the Bay Area's most innovative aging services organizations. The Chief of Staff will play a critical role in shaping the future of AgeUp while gaining exposure to nonprofit leadership, public policy, community partnerships, fundraising, board governance, and organizational growth.

AgeUp offers:

Flexible hybrid work environment Meaningful mission-driven work Opportunity to help shape a growing organization Collaborative and supportive culture Significant professional growth and leadership development opportunities To Apply Please submit: Resume Cover letter Writing sample (optional but encouraged) AgeUp is an Equal Opportunity Employer committed to creating an inclusive workplace that values diversity, equity, and belonging.

Pay:

$32.00 - $50.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Flexible schedule Paid time off Retirement plan

Work Location:

Hybrid remote in Redwood City, CA 94061