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Grants and Administrative Support Specialist
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Gulf Shores, City of (AL)
Gulf Shores, AL (In Person)
Full-Time
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Job Description
The Grants and Administrative Support Specialist is responsible for monitoring and reporting on federal, state, and institutional grants maintained by the City, with an additional focus on accounting functions, including bank reconciliations and posting journal entries. This position reports to the Accounting Supervisor and the Director of Financial Services. The role requires close collaboration with internal City departments and the third-party grant management company to ensure accurate and timely financial processing. The position is accountable for maintaining full compliance with grant agreements, institutional policies, and applicable accounting standards and regulations. Success in this role requires strong accounting knowledge, exceptional attention to detail, excellent organizational skills, and the ability to effectively coordinate financial and administrative activities across departments.
Reconciles bank statements, writes journal entries, researches and corrects errors on the ledger. Assists with submission of grant applications, reimbursement requests and coordinates required documentation and approvals. Maintains comprehensive grant files. Maintains returned checks, and security deposit subsidiary ledgers and others as they arise. Monitors changes in grant regulations and funding agency guidelines; develops and maintains relationships with funding agencies and partner organizations Oversees the digitization of paper documentation. Assists with annual external and single audits and site visits related to grant funding; ensures documentation is complete and accessible. Assists with Accounts Payable and performs general accounting duties during staff absences.
Reconciles bank statements, writes journal entries, researches and corrects errors on the ledger. Assists with submission of grant applications, reimbursement requests and coordinates required documentation and approvals. Maintains comprehensive grant files. Maintains returned checks, and security deposit subsidiary ledgers and others as they arise. Monitors changes in grant regulations and funding agency guidelines; develops and maintains relationships with funding agencies and partner organizations Oversees the digitization of paper documentation. Assists with annual external and single audits and site visits related to grant funding; ensures documentation is complete and accessible. Assists with Accounts Payable and performs general accounting duties during staff absences.