Grant Specialist

SUMMARY:

This is a professional-level position responsible for managing and administering the government grant funds received by the District. This position ensures grant-funded programs operate in compliance with federal, state, and local requirements and that funds are properly allocated, budgeted, expanded, and monitored and reported through the grant life cycle. The position reports to the CFO or his/her designee.

ESSENTIAL JOB FUNCTIONS

Pre Award responsibilities:

• Submit applications for formula and discretionary grants to Federal Transit Administration (FTA) and Florida Department of Revenue (FDOT).
• Research, identify, and track grant funding opportunities to support District programs.
• Coordinate with leadership staff to assess grant feasibility, eligibility criteria and application requirements.
• Develop grant application timelines and submission schedule.
• Prepares and/or assists in the development of grant proposals, narratives, budgets, and required document attachments.
• Ensure grant applications comply with all Federal and State guidelines, statutory requirements, and District policies and procedures.
• Verify application deadline, to ensure that Agenda items are approved by finance management staff, and coordinate approvals, and authorizations prior to application submission.
• Serve as the primary point of contact with funding agencies during the pre-award phase. Post Award Responsibilities
• Manage assigned grants from award acceptance through closeout
• Review grant award agreements, terms, and conditions to ensure program compliance with FTA and FDOT.
• Review grant invoices to ensure allowability of costs to ensure timely drawdowns or reimbursements in accordance with grant requirements.
• Maintains grant schedule for recording and tracking grant proposals, awards and related statistical information.
• Prepare and submit required financial compliance reports to funding agencies
• Maintain complete and accurate grant files and documentation for audits to ensure that administrative and budgeting policies, procedures, and agency requirements are being followed.
• Develop and maintain a library of reference documentation, including such information as funding agency requirements, forms, and other pertinent information.
• Provide technical guidance to program staff regarding grant requirements and compliance
• Assist with grant closeout activities, including final reporting and record retention procedures
• Maintains knowledge of grant funding policies, regulations, and procedures; communicates to departments and advisors on the implementation of changes and the impact to funding operations.
• Serve as a liaison between departments and grant funding agencies; coordinate with the Finance department to ensure financial compliance.
• Perform related duties as assigned.

SUPERVISORY/BUDGETARY RESPONSIBILITIES

: This position has no supervisory authority

MINIMUM JOB REQUIREMENTS

Bachelor's degree and four years of grant administrative experience or 6 years of direct experience.

OTHER CERTIFICATES/LICENSES

Must have valid Florida driver's license.

KNOWLEDGE & SKILLS EXPECTED

Knowledge of government grant recipient responsibilities and compliance requirements Familiarity with federal and state grant regulations, including Uniform Guidance (2 CFR 200) Ability to understand budgets, expenditures, and financial reports Strong organizational skills and attention to detail Ability to manage multiple grants and deadlines simultaneously Effective written and verbal communication skills Ability to work collaboratively with procurement, finance, and leadership staff Proficiency in standard office software and grant, or financial management systems WORKING ENVIRONMENT and

PHYSICAL DEMANDS

The work environment and physical demands characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions. This job is usually performed in a normal office environment. Must be physically able to lift and carry 20-25 lbs. infrequently. Citrus Connection is an

Equal Employment Opportunity Employer Pay:

$65,000.00 - $70,000.00 per year

Benefits:

Dental insurance Disability insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid jury duty Paid time off Retirement plan Tuition reimbursement Vision insurance

Education:

Bachelor's (Required)

Experience:

Grant Administrative:

4 years (Preferred)

District :

6 years (Preferred)

Language:

English (Required)

License/Certification:

Florida Drivers License (Required) Ability to

Commute:

Lakeland, FL 33815 (Required)

Work Location:

In person