Finance and Grants Coordinator

Finance and Grants Coordinator Habitat for Humanity of Greater Fort Wayne Inc - 4.0 Fort Wayne, IN Job Details Full-time 1 day ago

Qualifications Research Full Job Description Position Overview:

The Finance & Grants Coordinator is a key member of Habitat?s Finance Team and provides day-to-day support for both accounting operations and grant administration. This role is responsible for accounts payable processing and for supporting the Grants Manager with grant applications and the financial/compliance components of grants (including budgets, pro formas, estimates, draw documentation, and receipt support). The ideal candidate should exemplify Habitat?s core values of Faithful, Thoughtful, Sustainable, Collaborative and Transformative.

Responsibilities:

Accounts Payable (AP) & Disbursements ? Ensure appropriate coding, approvals, and supporting documentation; maintain organized digital files; assist with weekly check runs/ACH. New vendor setup, responsible for requesting and entering W-9 and ACH bank information, respond to inquiries, and review vendor statements. Support month-end close activities related to AP. Grant Applications & Sponsorship Support ? Support the Grants Manager by researching new grant opportunities, preparing and submitting assigned grant applications and sponsorship requests, compiling required attachments, tracking deadlines, and saving all submissions and backups in the designated systems and shared drive. Research new statistics and supportive evidence and assist with updating the Boilerplate annually. Complete assigned grant compliance documents, such as annual reporting and grant closing procedures, and coordination with Accounting and Development Staff. When applicable, assist with grant stewardship activities and attend networking events. Grant Finance, Draws, Reimbursements & Reporting Support ? Prepare and/or assemble financial components of grants such as budgets, pro formas, cost estimates, eligible cost summaries, and other financial schedules as required by funders; pull invoices/receipts and other documentation to support draws or reimbursement requests; help reconcile expenditures to grant budgets; and assist with periodic reporting and grant closeout documentation in coordination with the Grants Manager and Accountant. Recordkeeping & Compliance ? Maintain accurate, audit-ready files for AP and grants; follow internal controls and funder requirements; and help ensure timely completion of required forms, agreements, and related documentation. Cross-Functional Support ? Collaborate with Construction, Development, and Program staff to obtain needed documentation, clarify coding/allowability questions, and support smooth communication across departments.