Grants Manager

Salary Range:

$65,000.00 - $80,000.00

Salary/year Position Type:

Full Time Staff Description Priority consideration will be given to applications received by Monday, April 27, 2026; however, applications will be reviewed until the position is filled.

PURPOSE OF THIS POSITION

The Grants Manager manages and oversees all post-award activities for externally funded research and sponsored programs at Western New England University. This role is responsible for ensuring compliance with institutional policies, sponsor requirements, and applicable federal regulations. The Grants Manager works closely with principal investigators (PIs), the Director of Grants, faculty, and staff, as well as the Finance and Controller's Offices to ensure compliant management of grant funds from award acceptance through closeout.

ESSENTIAL JOB FUNCTIONS

The Grants Manager is responsible for: Administering post-award activities for externally funded grants and contracts. Establishing and maintaining internal controls and procedures to support compliant and efficient grant administration. Acting as a key resource for PIs and research staff on post-award requirements including interpretation of award terms and conditions, budgeting, fund management, and regulatory requirements Ensuring post-award activities align with federal, state, and sponsor regulations, including Uniform Guidance (2 CFR 200) Coordinating with the Controller's Office to facilitate timely setup of grant accounts and budgets Monitoring expenditures to ensure allowability, allocability, and alignment with approved budgets Ensuring timely and accurate invoicing, financial reporting, and fund drawdowns Processing and administering both incoming and outgoing subaward agreements Maintaining accurate, auditable grant records and documentation throughout the grant lifecycle Tracking, coordinating, and supporting the submission of required post-award financial reports and closeout materials Ensuring proper reconciliation of accounts at the end of the grant period, including the return of unspent funds if required Offering regular training and outreach to faculty and staff on post-award responsibilities and compliance Contributing to collaborative and professional working relationships with faculty, staff and administration involved in sponsored programs Maintaining current knowledge of federal regulations, sponsor policies and best practices in sponsored programs administration. Performing other duties and responsibilities as assigned. Qualifications

QUALIFICATIONS

Education:

Bachelor's Degree or higher

Experience:

At least three years of experience in higher education sponsored programs post-award administration is preferred. If a candidate does not have direct post-award experience, they should demonstrate a combination of adjacent experiences in administration, higher education, government, research compliance, or other types of related activities, such as working as part of a team and interacting with faculty

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

General knowledge of research administration principles and federal and state research regulations, including Uniform Guidance (2 CFR 200), compliance requirements, and sponsor-specific policies (e.g.

NSF, NIH, DOJ

) Experience with research administration systems and enterprise financial management platforms Ability to review and interpret grant and award agreements for compliance with University policies, as well as identification of key terms and conditions Strong analytical, problem-solving, and leadership skills Ability to coordinate meetings, prepare professional correspondence, and use computer software applications including word processing, spreadsheets, databases, and related software platforms Ability to collaborate effectively across departments with faculty, administrators, and staff, build strategic relationships, and work effectively as part of a team Ability to communicate clearly and effectively in oral and written form with a variety of audiences, including University leadership, faculty, staff, federal and state agencies, industry partners, and external stakeholders Ability to set priorities, exercise sound judgment, and work independently Excellent time management skills including the ability to manage multiple time-sensitive demands simultaneously. Excellent organizational skills and demonstrated ability to meet reporting deadlines

ERGONOMIC REQUIREMENTS

May occasionally lift up to 20 pounds. Sits for extended periods of time. Excessive repetitive motion when typing. Close visual acuity required for operation of computer and completion of paperwork.

HOURS:

Full-time exempt: Hours as needed to complete job responsibilities. Western New England University is committed to enhancing diversity, equity, inclusion and belonging by acknowledging and embracing diversity of thought, opinion, and approach with colleagues regardless of background, culture, and organizational level. WNE encourages diversity in our job applicants to ensure the best culture and work outcomes.