Grants Coordinator

Grants Coordinator Waltham Public Schools Central Office - Waltham, Massachusetts This job is also posted in Waltham Public School District Job Details

Job ID:

5802201

Application Deadline:

Jul 09, 2026 11:59 PM (Eastern Standard Time)

Posted:

Yesterday

Starting Date:

Immediately Job Description

Title:

Grants Coordinator

Reports To:

Assistant Superintendent of Finance and Operations

Work Year:

Year round/12 month employee Position Summary The Grants Coordinator serves as the district's manager of grants and is responsible for the coordination of external funds including but not limited to Title 1 and all other state and federal entitlement and competitive grant opportunities. The Grants Coordinator will demonstrate proficient acknowledgement in procurement and compliance regulations with respect to external funding through public and private grants. The Grants Coordinator collaborates with district level staff to monitor the financial aspects within the grant activities to ensure these are being implemented with fidelity and meet all financial deadlines. Reports to: Assistant Superintendent of Finance and Operations

Description of Duties:

(The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed and are used as guides for personnel actions. The omission of specific statements of duties does not exclude them from the position when the work is similar, related, or a logical assignment to the position). Essential Functions of the Position Monitor updated availability and share information with district leaders regarding the availability of state, federal, private and foundation grant funding sources. Review all federal legislation, projects, and programs for the possibilities and opportunities they offer for education grants, entitlements and allocations relevant to the needs of the district. Assist grant writers with the narratives and budgetary portions of grant applications to ensure that they reflect district- wide curriculum and instructional goals. Submit completed state, federal, private and foundation grants. Coordinate all grant activities to ensure that they enhance and support each other to the fullest extent possible. Works closely with business administrators to conduct quality assurance, internal review, and program evaluation related to grant funded projects and district funded initiatives. Coordinates and supports the outreach to and consultation with private schools to fulfill the requirements of federal grant proportionate share requirements. Works closely with the Assistant Superintendent for Special Education and Student Services and provides support with management of Special Education grants. Attend all DESE and other meetings to remain current with changes in regulations and best practices. Act as lead for McKinney-Vento job responsibilities for the District. Assists the Superintendent and the Assistant Superintendents to create a cohesive grant development plan that secures funding in support of the district's Strategic Plan. Performs other responsibilities as the Superintendent of Schools may from time to time assign. Required Education, Skills and Experience A Bachelor's Degree in Education or in a related content area Extensive experience in education-related grant writing Exceptional writing, speaking and presentation skills Strong collaboration abilities Exceptional organizational skills that can manage many projects at once At least five (5) years' experience in the field of public education or grant based programing Other Requirements and Working Conditions Status-Exempt

Salary:

$80,000 - $90,000 (This job description does not constitute an employment agreement between the employer and the employee. It is used as a guide for personnel actions and is subject to change by the employer as the needs of the employer and requirements of the job change).

Non-Discrimination Notice:

Waltham Public Schools does not discriminate on the basis of race, color, religion, disability, national origin, gender, gender identity or sexual orientation. Waltham Public Schools has partnered with the Massachusetts Partnership for Diversity in Education (MPDE) in our effort to welcome diverse candidates to our school system. We value and prioritize the hiring of educators who bring a wealth of perspectives and experiences to our schools, and who reflect the diversity of the students we serve. MPDE is a collaborative of public school districts with a 40-year uninterrupted history committed to supporting the interest of its members to increase the numbers of teachers of color for their schools by providing recruitment support and related services.

Position Type:

Full-Time Job Requirements At least 3 year(s) of relevant experience preferred. Citizenship, residency or work visa required