Grants Administrator

Position Summary:

Rutgers, The State University of New Jersey, is seeking a Grants Administrator for the department of Medicine at the New Jersey Medical School. Under the direction of the Program Director and Medical Director, is responsible for the day-to-day operations of all Infectious Diseases clinical grant programs, contracts and other restricted accounts and related functions associated with research, sponsored programs, and restricted funds activities at Rutgers, New Jersey Medical School, Division of Infectious Diseases. Ensures that both pre and post- award activities comply with Federal and State University, and Sponsor requirements. Acting as a liaison with other University departments. Oversees financial administration of the Ryan White & HIV treatment and Prevention programs, including associated grants and program income. Among the key duties of this position are the following: Provides guidance to faculty, administrators, and other staff on proposal development and grant applications for external support opportunities from Federal, State, Corporate and other funding agencies. Monitors/Reviews research proposals prior to submission to Federal, State, Corporate and other agencies to ensure compliance with University and agency policies and procedures. Analysis of fund balances to determine burn rate calculations for progress reporting, carry-over requests, projections, and close-outs of research/grant awards. Performs and assists with reconciling award activity of expenses to budget in order to avoid cost over-runs per Sponsor and University guidelines. Performs and assists with preparation and submission of Journal entries for all salary and non-salary expenses, all fringe corrections/accruals, and F&A distributions. Performs and assists with the preparation and review of financial reports or invoices in collaboration with the Grants and Contracts Department. Performs and assists with the monitoring of the awards revenues to the project accounts. Develops clinical trial budgets for federal and industry studies.

Minimum Education and Experience:

Bachelor's Degree in Business Administration, Health Administration or a related field plus five (5) years of related experience involving research and sponsored programs administration, ideally in an academic environment. One (1) year of supervisory/managerial experience required. Equivalent education, experience and/or training may be substituted for the degree requirement. Strong customer service orientation.

City:

Newark State:

NJ Physical Demands and Work Environment:

Physical Demands:

Standing, sitting, walking, talking and hearing. Sitting at computer for length of time; lifting of charts approx. 3-5 lbs. up to 25 lbs. No special vision requirements.

Work Environment:

Office environment, moderate noise.

Posting Number:

26ST1266