Legal Clinic Budget Support Associate

Legal Clinic Budget Support Associate Syracuse University - 4.3 Syracuse, NY Job Details Full-time $22.10 - $26.90 an hour 3 days ago Qualifications Record keeping Alumni relations (outreach initiatives) Microsoft Excel Event coordination Customer service Expense management Accounting software Process improvement Executive administrative support Mid-level Bachelor's degree in business administration Hiring Analysis skills Clinical staff training Policy & process development Clio Task prioritization Financial control management Staff training Grant proposals Mentoring Grant budgeting Court case file organization Budget management in healthcare Business Administration Budget management in education Productivity software Office management Legal case management Data collection Practicing budget management in an educational setting Bachelor's degree in accounting Business Associate's degree Accounting Communication skills Employee evaluation File organization Full Job Description Job # 042725 Department Code 21701-2100 Department Law College-Dean Job Title Legal Clinic Budget Support Associate Location Syracuse, NY Campus Syracuse, NY Commitment to On-Campus Experience Syracuse University is committed to delivering an exceptional student experience through vibrant, engaged campus communities. This position is based at the above campus location and requires regular in-person presence to support our students, collaborate with colleagues, and contribute to our thriving academic environment. Syracuse University values the collaboration, mentorship, and spontaneous connections that happen when our community works together on campus. Remote work arrangements are limited in accordance with University policy. Pay Range $22.10 - $26.90 Per Hour Pay Determination Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate's education, training, work experience and key competencies; the university's strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses. Staff Level S4 FLSA Status Non-exempt Hours Standard University business hours 8:30am - 5:00pm (academic year) 8:00am - 4:30pm (summer) Hours may vary based on operational needs. Job Type Full-time Unionized Position Code UA Job Description The Legal Clinic Budget Support Associate provides senior administrative and operational leadership in support of the College of Law's clinical legal education programs. Reporting to the Executive Director of Clinical Legal Education, this role is responsible for comprehensive budget and financial management across operating, grant, and gift funds, including grant administration in coordination with the Office of Sponsored Programs and the COL Budget Office. The position oversees clinic office procedures, electronic case management, event coordination, and confidential records management. This role also serves as a key advisor to the Executive Director, exercising independent judgment in representing the office across university, community, and professional contexts. Additionally, the position provides training, and mentoring to clinic support staff. This position is part of a bargaining unit and is represented by the union SEIU , Local 200United. Education and Experience Associate's degree required Bachelor's degree in Business Administration or Accounting is preferred. Solid understanding of financial systems and procedures within a University setting is preferred. Experience with PeopleSoft financials is strongly preferred. Strong and proven verbal and written communication skills. Exceptional ability to work collaboratively. Strong interest in creating and continuously improving procedures and processes. Skills and Knowledge This position requires a high level of customer service, strong attention to detail, and utmost discretion and confidentiality. Advanced knowledge of Microsoft Office, especially Excel. Experience with Adobe required. Must have strong organizational and analytical skills, ability to research and gather data and information, strong communication and receptive skills, and ability to manage multiple projects and prioritize tasks. Responsibilities With oversight by the Executive Director of Clinical Legal Education, responsible for managing all clinic budgets and spending including operating, grants, and gift funds. Make decisions on expenditures, including appropriate funding source, to support program operation. Grant administration responsibilities include working with the Principal Investigator to prepare and monitor grant budgets reviewing and approving grant expenditures for allowability, allocability, and compliance with sponsor requirements. Coordinate budget modifications, no-cost extensions, and forward funding requests; supporting new grant proposals and renewals in collaboration with the Office of Sponsored Programs and the COL Budget Office. Maintain supporting documentation in accordance with audit and records retention requirements. Tracking, monitoring and reconciliation of internal budget worksheet, and grant reporting. With oversight by the Executive Director of Clinical Legal Education and the Office of Advancement, develop and manage system for regular communication with clinic alumni and requests for gifts. Working with the Executive Director of Clinical Legal Education, develop, recommend, implement, and document clinic office procedures. Manage electronic case files in the Clio legal practice software. Manage and coordinate clinic events, including conferences, student swearing in ceremonies, receptions, etc. Manage, design, and direct implementation of clinic file organization. Maintain and oversee confidential correspondence and files for the office. Support and advise Executive Director on administrative matters. Review and analyze correspondence and information and provide responses using discretionary judgment. Represent Executive Director in contact with other College of Law, University, community, and professional contacts. Provide support to specific clinics as needed. Working with the Executive Director to train, and evaluate clinic support staff, including making recommendations on hiring, salary increases, etc. Provide mentoring to clinic support staff. Other duties as assigned. Physical Requirements N/A Tools/Equipment N/A Application Instructions In addition to completing an online application, please attach a resume and cover letter. About Syracuse University Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience. The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University's 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu. About the Syracuse area Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal. EEO Statement Syracuse University is an equal-opportunity institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities. Commitment to Supporting and Hiring Veterans Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University's contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members. Commitment to a Respectful and Welcoming Community Syracuse University fosters a welcoming learning environment where students, faculty, administrators, staff, curriculum, social activities, governance, and all aspects of campus life reflect a broad range of perspectives and experiences. The University community values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to engage with and appreciate the richness of backgrounds, beliefs, and experiences that shape our society. To achieve this, we strive to cultivate a community that respects and encourages open dialogue, understanding, and mutual respect.