GRANTS COORDINATOR

This job description outlines the general nature and level of work performed. It is not an exhaustive list of all responsibilities, duties, and skills required.

Location:

Rapid City, SD Job Summary:

This position assists in overseeing the administration of all grant funds in support of the various departments within the City.

Essential Duties and Responsibilities:

Assists with the grants administration process as directed by the Grants Division Manager. Works collaboratively with the Grants Division team, various internal city departments, and external partners to ensure grant compliance. Assists with the implementation of programs including managing subrecipient and general reporting, developing and maintaining an organized document management system, and developing and tracking required documents. Monitors the progress of grant programs to ensure grant deliverables are met; collect and maintain various agreements, subcontracts, and other program support documents. Monitors and reviews local, state, and federal guidelines concerning all grant programs and ensures city compliance. Ensures compliance with the City's Uniform Grant policies and procedures in relation to grant application and management. May assist with the negotiation of terms and conditions of awards and sub-awards which may also include changes in scope or request time extensions from funding sources in order to obtain contract amendments reflecting changes. Aids in the development of requests for proposals, procurement documents, and/or other materials required to secure consultants and/or contractors to meet grant deliverables. Assists in the research, preparation, analysis, and interpretation of data to ensure consistency with local, state, and federal governing agreements, statutes, rules, and regulations. Collects data from departments to package and submit reimbursement requests and programmatic status reports for funding sources and monitors grant expenditures. Required to train in various Federal and State reporting systems to submit program evaluations and request draw-down of funds based on completed benchmarks. Maintains documentation of all expenditures and other information required for internal and State and Federal periodic audits. Other duties as assigned to assist with the operations of the city.

Qualifications:

Experience working with multiple federal and state grants preferred. Must demonstrate excellent oral, written, communication, and organizational skills. Must be able to handle multiple projects simultaneously, and work effectively with people from inside or outside the city. Bachelor's degree in public administration, business, or a related field required. Three years of experience in grants administration, project management, or related area required.

Work Environment:

Most work is performed indoors in an office where frequent interruptions will occur. While performing the duties of this job, the employee is regularly required to sit; use hands; talk and hear. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.