Grants Coordinator

Grants Coordinator Salary $69,836.00 - $122,898.88 Annually Location Alexandria, VA Job Type Full-Time Job Number 2026-00356 Department Transportation & Environmental Services Division

ADMINISTRATION

Opening Date 05/01/2026 Closing Date 5/15/2026 11:59 PM Eastern Bargaining Unit N/A Max Number of Applicants 50 Description Benefits Questions

GRANTS COORDINATOR AN OVERVIEW

The Department of Transportation and Environmental Services (T&ES) is seeking a Grants Coordinator who will oversee the coordination of grants, formulation of budget estimates, project implementation activities, and assessments of federal grant opportunities with the Federal Transportation Administration (FTA) to ensure compliance with all applicable FTA rules and regulations including the Disadvantaged Business Enterprise (DBE) and Equal Employment Opportunity (EEO) Programs. The incumbent will independently plan, organize, and carry out most assignments with minimal supervision. Special assignments are outlined by the Assistant Director (Direct Supervisor) in terms of the desired end product. Written guidelines are available for use in most City/State financial management matters.

THE OPPORTUNITY

Leads the full lifecycle of federal and state grant funding for the City of Alexandria's Department of Transportation and Environmental Services. Serves as liaison for FTA audits and grant reviews while supporting financial management, oversight, and the annual single audit of FTA grants; assists in developing grant administration strategies and oversees procurements and project expenses. Demonstrates knowledge of FTA, Virginia Department of Rail and Public Transportation (DRPT), and Virginia Department of Transportation (VDOT) regulations, policies, and guidance, including the DRPT Blue Book and Purple Book and Virginia Department of Transportation (VDOT) Locally Administered Projects (LAP) Manual and other applicable manuals; ensuring compliance with grant requirements and preparation for audits. Delivers quality control for project management standards, National Transit Database (NTD) reporting, and FTA agreements. Stays current on federal and state grant requirements; submits evaluations and processes drawdowns based on benchmarks. Works with T&ES divisions to ensure successful project implementation and alignment with grant objectives. Works with the Alexandria Transit Company (DASH) on the Transit Asset Management (TAM) Plan and maintenance of FTA-funded assets. Improves processes and implements best practices for tracking and reporting grant-related data. Leads Title VI Civil Rights compliance efforts, ensuring nondiscrimination in all funded programs. Tracks and investigates Americans with Disabilities Act (ADA)/Title VI complaints and determines compliance for City-maintained bus stops. Oversees DBE compliance and serves as DBE Liaison Officer. Works with the EEO Officer on transportation-related complaints, DBE reporting, and goal monitoring. Ensures all projects meet applicable federal equity and compliance requirements. Researches, develops, and presents policy recommendations on funding opportunities and challenges. Provides training and guidance to City staff on grant opportunities, reporting, and requirements. Serves as legislative liaison, monitoring and communicating federal and state legislative developments. Advocates for City projects with elected officials and regional partners, including securing letters of support and managing FTA communications. Serves as Accreditation Manager, coordinating transportation-related accreditations [e.g., Northern Virginia Transportation Authority (NVTA), National Association of City Transportation Officials (NACTO), Leadership in Energy and Environmental Design (LEED), Automotive Service Excellence (ASE)].

ABOUT THE DEPARTMENT

The Department of Transportation and Environmental Services is a community partner in shaping a livable, green, and prospering Alexandria. We plan, build, operate, and maintain transportation systems and capital infrastructure projects that improve mobility and provide people and businesses with core public services. The work we do keeps Alexandrians moving, growing sustainability, and thriving. If you are curious about a broader view of our City, click City of Alexandria to learn more. Minimum & Additional Requirements To qualify for this position, candidate must possess Four-Year College Degree in Business, Management, Contracts, Finance, Purchasing, Public Administration or related field. Minimum of three to five years of experience in administrative management work in a large public, not-for-profit and/or private organization, which included experience preparing and monitoring budgets and expenditures, contract/grant administration and evaluation, proposal solicitation preparation and review, grant funding policy/procedure interpretation and implementation, program and policy development, program/project management. Proficiency with

Microsoft Office:

Word, Excel, PowerPoint and Access. Demonstrated ability to communicate clearly and effective verbally and in writing; establish and maintain effective working relationships with organizational staff, departmental commissions and external groups; and handle and resolve contract and grant-related problems and sensitive community situations. Preferred Qualifications To be considered as the Ideal Candidate, one must have a master's degree in public administration, government finance, public policy, or related field; Five (5) to seven (7) years of experience in grant seeking, and/or grant writing/Developer Certification. Must possess knowledge of grant management principles, best practices, grants accounting principles and procedures, and the general structure of public government. Excellent writing, research, and communications are required, as well as refined organizational skills with high attention to detail. Notes This job posting will close once the application limit has been reached. This position requires the successful completion of pre-employment background checks that may include, but are not limited to, drug testing, criminal background. The City of Alexandria is an Equal Opportunity Employer and values diversity in its workforce. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, genetic information, military status, or disability. The City of Alexandria is an Equal Opportunity Employer and values diversity in its workforce. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, genetic information, military status, or disability. We are proud to welcome you to explore the City of Alexandria's excellent benefits and programs! Click here to learn more about Employee Benefits Click here to learn more about the City's Employee Development Program The benefits referenced on this site, may be changed from time to time without notice. Temporary and some part-time positions are not eligible for these benefits. For further information, please contact the Talent Acquisition Team of Human Resources at DHR.TA@alexandriava.gov . 01 Do you possess a four-year college degree in the field of Business, Management, Contracts, Finance, Purchasing, Public Administration or related field? Yes No 02 Do you have a minimum of three (3) to (5) years of experience in administrative management work in a large public, not-for-profit and/or private organization, which included experience preparing and monitoring budgets and expenditures, contract/grant administration and evaluation, proposal solicitation preparation and review, grant funding policy/procedure interpretation and implementation, program and policy development, and program/project management? Yes No 03 Are you able to communicate clearly and effectively, both verbally and in writing; build and maintain strong working relationships with internal (including other City departments and commissions) and external agencies (including federal, state, and local grantors); and resolve complex or sensitive issues? Yes No 04 Do you have experience working with or managing grants, programs, or projects involving any of the following federal agencies or funding programs? (Check all that apply.) Federal Transit administration (FTA) grant programs Community Charging and Fueling Infrastructure Grants (DOT) Strengthening Mobility Revolutionizing Transportation (SMART) Grants Program Reconnecting Communities Pilot Program (DOT) Rebuilding American Infrastructure with Sustainability and Equity (RAISE) Environmental Solid Waste Infrastructure for Recycling Grant Program (EPA) Other DOT grant programs 05 Please describe your experience with the above (question #4). If none, please indicate how your background and experience will provide support for such engagements. 06 Do you have proficiency with the following items? (Check all that apply). Intermediate Excel Advanced Excel Smartsheet Grant Writing/Application Grant review/Compliance Accreditation Grants.

Gov 07 Do you have an advanced degree (masters, doctorate, or graduate certificate) in the fields of Finance, Public Administration, Political Science, Accounting, or Business? Yes No 08 How many years of experience in one or more of the following do you have: Financial planning, budgeting, grants administration, accounting, electronic data processing, or procurement contracting? None 1-2 years 3-5 years More than 5 years 09 Please describe your experience with the above (Question #8). If none, please indicate how your background and experience will provide support in the areas of financial planning, budgeting, and grants administration. 10 Describe your knowledge of and experience working with: •FTA regulations, policies and guidelines including grant compliance and reporting requirements; •DRPT policies and procedures particularly the DRPT Blue and Purple Book; •

VDOT LAP

Manual 11 Please describe a time when you assisted in the award, application or reimbursement of a grant or implementation plan. Required Question Employer City of Alexandria Address City Hall 421 King Street, Alexandria, Virginia, 22314 Phone 7037463784 Website http://alexandriava.gov/jobs