Grant Administrator

Description We are looking for a Grant Administrator to support accurate financial oversight for grant- and contract-funded programs in Seattle, Washington. This role is responsible for managing compliance, budgeting, billing, reconciliations, and reporting within a nonprofit fund accounting environment while partnering closely with program leaders and internal stakeholders. The ideal candidate brings strong technical accounting knowledge, sound judgment around regulatory requirements, and the ability to translate complex financial information into clear, actionable insights.

Responsibilities:

• Oversee the financial administration of grants and contracts by monitoring budgets, expenditures, invoicing, and journal corrections in alignment with nonprofit accounting standards and applicable regulations.
• Build and maintain funder-specific budgets using award terms, anticipated program costs, and funding parameters, then review projections with program leadership and grant management partners.
• Support strong internal controls by preparing audit-ready schedules for federally funded programs and ensuring complete, accurate documentation for annual compliance reviews.
• Generate grant and contract billings, track related receivables, and prepare burn-rate reporting to help stakeholders monitor spending against available funding.
• Record monthly accruals, post journal entries, and reconcile grant-related accounts to maintain accurate financial statements throughout the close process.
• Process deposits and work collaboratively with philanthropy and finance partners to properly record contributions, donor restrictions, and related accounting activity.
• Evaluate existing procedures and recommend practical improvements that strengthen efficiency, reporting quality, and compliance across grant accounting operations.
• Interpret complex financial data and present findings through clear written explanations and reporting tools that support decision-making for internal and external audiences.
• Serve as a resource on Uniform Guidance and grant administration practices by advising teams on compliance expectations, accounting treatment, and required operational adjustments.
• Assist with pre-award financial setup activities, represent the department in cross-functional discussions, and maintain productive working relationships across the organization and community partners.

The salary range for this position is $92,000 to $95,000.

Benefits:

Medical/Dental/Vision LIfe and AD& D insurance 401k with match 3 weeks PTO 11 paid holidays + 2 floating holidays Requirements

• Bachelor's degree in Accounting, Finance, or a related field.
• Experience in grant accounting, nonprofit fund accounting, or staff accounting within a regulated funding environment.
• Strong knowledge of grant compliance, internal controls, and federal funding requirements, including Uniform Guidance.
• Hands-on experience with general ledger activity, reconciliations, journal entries, monthly close, and financial reporting.
• Ability to prepare and manage grant budgets, billings, accruals, and audit support schedules with a high level of accuracy.
• Proficiency with accounting systems such as NetSuite and strong capability using financial data to produce meaningful analysis.
• Effective communication skills with the ability to collaborate across departments and explain complex accounting concepts clearly.
• Familiarity with corporate tax, sales tax, or related accounting functions is helpful, though primary expertise should be in nonprofit and grant accounting.

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