Grants Manager

Job Description Civil and Environmental Engineering has an outstanding opportunity for a Grants Manager to join their team. Reporting to the Senior Grants Manager, the Grants Manager is responsible for exercising independent judgment and has delegated decision-making authority for funds management and contract administration. This position is responsible for problem solving, prioritizing and multi-tasking of assignments, requests and report deadlines. The role is fast-paced and often requires responding to deadlines with short lead times.

Key Responsibilities Pre-Award:

40% Provide technical and administrative support to principal investigators during proposal submissions. Ensure successful proposal submission by exercising independent judgment interpreting and applying sponsor, UW, federal, state and industry policies, rules and regulations with grant/contract preparation and implementation. Work with staff in CEE, other campus units, and collaborative institutions to prepare proposal budgets and compile sponsor-required data for student training grants and center proposals. Obtain documentation related to matching and department support.

Post-Award:

40% Provide administrative and grant/contract support for individual research programs for all principal investigators. Act as a liaison with sponsors, subcontractors and other UW units. Manage and administer multiple, complex budgets including state, federal, university/industry cooperative, industry contracts and subcontracts. Interface directly with UW units, funding agencies and subcontractors to handle invoices, supplements, extensions, fiscal reports and compliance.

Financial Reporting, Communications, and Requirements:

15% Meet with the PIs to present the financial status of each program and possible problem areas. Provide representation for each program and provide information related to the content, policies, procedures and activities of each. Establish and maintain account management procedures including preparation and/or approval of monthly budget reports and reconciliation of expenditure documents with UW accounting reports and relevant grant award requirements. Develop comprehensive monthly budget reports to track revenue along with actual and projected expenditures. Analyze and develop cost saving strategies, provide recommendations, and implement necessary changes, following sponsor guidelines and requirements.

Compliance and Budgetary Requirements:

5% Advise PIs on payroll compliance and budgetary requirements for staff supported by their grants and contracts. Coordinate with payroll managers and advising staff in CEE and in other departments (e.g. APL, SEFS, ISE, Built Environments) that are home to the PIs and research staff supported by the PIs. Develop systems to track FEC reports, and manage and oversee cost-share and compliance. Establish systems and process improvements, such as forms, budget reporting templates, and complex tracking tools. Required Qualifications To be considered for this opportunity your application must demonstrate you met both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as license, certification, and/or registration. Minimum Qualifications Bachelor's degree or equivalent in Business, Accounting or Finance. Two years of experience working in a fast-paced research oriented environment. Additional Qualifications Excellent oral and written communication skills. Strong organizational skills and attention to detail. Ability to prioritize and handle multiple tasks on a frequent basis. Demonstrated ability to effectively interact with faculty, staff and students, and industry representatives. Ability to interact with people from diverse backgrounds. Working knowledge of Microsoft Office, including Word and Excel, and Adobe Acrobat. About the Team The Department of Civil & Environmental Engineering is an academic department within the College of Engineering with over $30M in annual expenditures. The department maintains an internationally recognized research program with six research areas, numerous academic programs, and multiple research and testing laboratories spread across five different buildings. The department serves over 800 students annually, and grants bachelors, masters, and PhD degrees. As of January 2026, the department has 35 faculty, 11 postdoctoral scholars, and 45 staff.

Compensation, Benefits and Position Details Pay Range Minimum:

$81,600.00 annual

Pay Range Maximum:

$88,800.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America) Temporary or Regular? This is a regular position FTE (Full-Time Equivalent): 100.00%

Union/Bargaining Unit:

Not Applicable About the UW Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law. Use the filters or enter keywords in the search box (such as "custodian," "nursing" or "manager") to explore available opportunities. To find temporary opportunities, enter "temporary" in the search box. If you are a current UW employee: You must log into Workday and apply internally through the UW Jobs Hub. Looking for faculty, librarian or academic staff positions? Please visit our Academic Jobs site. Looking for student employment? Learn more on our Student Employment site. There are many perks to working for the University of Washington. Learn more about the benefits that could be available to you as a UW employee. Sign up for Job Alerts to be notified about job opportunities at the UW that interest you; you'll be one of the first to learn when openings become available. You will be asked to create an account if you do not already have one.