Spare Part Intern

Internship/Position Summary:

The Spare Parts Intern supports the inventory by accurately entering, updating, and organizing spare parts data into eMain. This role focuses on maintaining accurate records of spare parts, ensuring proper documentation, and assisting with inventory tracking to support efficient maintenance operations. Implementing Visual Management, Reorder Points, identifying Critical parts, etc.

Duties & Responsibilities:

Enter and update spare parts information into eMaint system.

Record details such as part numbers, descriptions, quantities, suppliers, and locations on a standard way.

Verify the accuracy of spare parts data.

Assist with organizing and labeling spare parts in the storage cabinets and Maintenace Shop.

Relocated Inventory depending of the frequency useImplement a visual managmentPerform a physical inventory counts and reconcile discrepancies.

Maintain digital and physical documentation related to spare parts.

Follow company procedures for inventory control and data management.

Requirements Qualifications and Skills:

Working towards a Bachelors degree in Mechanical Engineering, Industrial Engineering, or a related fieldBasic knowledge of inventory management concepts is a plus.

Proficiency in Microsoft Excel and inventory management software.

Strong attention to detail and data accuracy.

Good organizational and communication skills. Skills Data entry and record managementInventory trackingBasic Excel skillsAttention to detailTime managementAbility to work independently and in a team environment First 30 Days - Assessment & Inventory Accuracy (Foundation Phase)

Goal:

Understand the current system, clean data, and establish an accurate inventory baseline. Key ActionsInventory Assessment Review the current spare parts inventory list and storage layout.

Identify missing information (part numbers, descriptions, locations, suppliers).Physical Inventory Count Perform a complete physical count of all spare parts.

Compare physical quantities with system records. Discrepancy Reconciliation Identify discrepancies between eMaint system data and physical counts.

Investigate posibles causes (misplacement, incorrect entries, obsolete parts). Data Standardization Standardize naming conventions, part numbers, and descriptions.

Ensure each part has a unique identifier. Basic Organization Group similar parts together (electrical, mechanical, pneumatic,or by processes)Clean and organize storage areas. Deliverables Clean and verified inventory databaseInitial discrepancy reportOrganized spare parts storage areas Days 31-60 Inventory Control & Visual Management (Stabilization Phase)

Goal:

Implement control mechanisms and improve visibility of spare parts. Key ActionsMin/Max Inventory Control Define Minimum and Maximum levels for each part based on:

Historical usageLead timeCriticalityImplement reorder points.

Critical Spare Parts Identification Define critical parts based on:

Impact on production downtimeLong supplier lead timesEquipment safety requirementsCostTag critical parts into eMaint system.

Visual Management ImplementationLabel all storage locations clearly.

Part numberDescriptionMin/Max quantityUse color coding for part categories. Inventory Location Mapping Create a storage location map for quick identification.

Assign a unique location code for each part into eMaint Cycle Counting Plan Implement periodic cycle counting for high-value and critical items. Deliverables Min/Max inventory control systemCritical spare parts listFully labeled and visually organized storage areaLocation coding system Days 61-90 - Optimization & Storage Layout (Improvement Phase)

Goal:

Improve efficiency, accessibility, and long-term sustainability of the system. Key ActionsRelocation Based on Frequency of UseAnalyze usage history.

Classify parts using ABC or frequency analysis:

High-use parts → easy access locationsMedium-use parts → mid storageLow-use parts → upper or remote storage Storage Layout Optimization Redesign layout to reduce search time.

Place critical and high-use parts near maintenance areas. Inventory System Integration Ensure all transactions are recorded: Standard Operating Procedures (SOPs) Create procedures for:

Inventory entryPart issuingReorderingCycle counting Training Train maintenance technicians on the new Inventory system. Performance Monitoring Define KPIs such as:

Inventory accuracyStockout frequencyInventory turnoverDeliverables Optimized spare parts storage layoutFrequency-based storage systemInventory SOP documentationTrained Maintrenance staffExpected Outcomes After 90 Days Accurate spare parts inventory recordsReduced search time for partsBetter control of stock levels (Min/Max)Reduced equipment downtime due to missing partsImproved storage organization and visibilitySustainable inventory management process The pay for this position is $20.00/hour. This position is considered temporary and is not eligible for company provided benefits.