Records and Supply Technician (External)

Pay Rate SEIU Maintenance Worker (Grade 036) Hourly rate of pay: $35.64 (Step 76) - $46.59 (Step 99)

Note:

External candidates will start at Step 76. Reports To Procurement Support Manager Current Assignment This job announcement will be used to establish a pool of eligible candidates for vacancies that may occur within the next six (6) months. BART is looking for a highly organized and detail-oriented Records and Supply Technician to join our Procurement team. In this fast-paced and impactful role, you will oversee the organization and maintenance of physical and electronic records, coordinate the receipt and distribution of supplies, and monitor inventory levels to support uninterrupted operations. You'll work closely with internal teams, contribute to process improvements, and help drive efficiencies that directly support BART's mission. The most qualified candidates for this position will have highly developed competencies in the following areas, which will be reinforced by related work experience and clearly articulated throughout the selection process:

Records & Inventory Management:

Maintaining, updating, and retrieving records while overseeing the receipt, storage, issuance, and tracking of materials and supplies in accordance with established policies and procedures

Data Accuracy & Systems Use:

Performing precise data entry and utilizing inventory, records management, and office systems to ensure accurate documentation and reporting

Organization & Work Coordination:

Managing multiple priorities, tracking requests, and meeting deadlines in a fast-paced, high-volume environment

Communication & Customer Service:

Providing clear, professional support to internal stakeholders, responding to inquiries, and coordinating effectively across departments

Problem-Solving & Compliance:

Identifying discrepancies, resolving issues efficiently, and ensuring adherence to safety standards, policies, and regulatory requirements Application & Selection Process This is a SEIU Local 1021 Bargaining unit position. All full-time SEIU District employees must follow the "Bid Form" process and deposit their bids in the bid box. Failure to comply may invalidate the employee's bid. As actual vacancies occur, District employees on the internal eligibility list will be considered before external candidates. All EXTERNAL and current non-SEIU applicants must apply online at www.bart.gov/jobs . Applications must be completed in full and include all requested information, including dates of employment, positions held, hours worked, and a detailed description of duties performed. Applicants may attach a resume to their application or bid form to provide supplemental information; however, the resume does not substitute for completing the application or bid form in its entirety. Only information included on the application or bid form and resume at the time of submission will be used to determine whether applicants meet the minimum qualifications for the position. All application and bid form materials must be submitted by the closing date and time listed on the job announcement. Applications and bid forms received after the closing deadline will not be considered. The selection process for this position may include one or more of the following: a skills or performance demonstration, written examination, and/or panel or individual interview. External applicants will not be considered until all employees who have applied have been considered first. All applications and bid forms will be reviewed by the Talent Acquisition Division to determine whether applicants meet the established Minimum Qualifications (MQs). Applicants who meet the MQs may be referred to the hiring department for further evaluation as part of the selection process. The selected candidate must demonstrate a work history reflecting reliability and dependability and may be required to provide copies of certificates, diplomas, or other documentation required by law, including proof of authorization to work in the United States. Pre-employment processing will also include a background check. This requirement does not apply to current full-time District employees unless the position requires additional evaluations or clearances. Processes all work order requests for records and archives, forms/printed materials and office supplies. Responds to inquiries related to requests and provides requestors with status updates. Scans, shelves and stores all records in large storage environments; retrieves and issues stored boxes when requested. Updates records database system to reflect status, disposition and location of archived materials. Identifies and disposes of records that are beyond specified retention years. Ensures storage boxes are in good condition and repairs boxes or re-boxes contents as necessary; orders supplies needed for the operation of the unit. Organizes and coordinates the pick-up and delivery of district records, forms/printed materials and office supplies with Mailroom or Logistics department; may deliver requested materials to alternate locations if expedited delivery is required. Maintains and manages appropriate inventory level of district forms and printed materials; orders, receives and stocks new supplies. Works with graphic artist on design and revision of district forms and printed materials; works with district duplicating department or vendors on re-orders of such materials. Performs independent administrative work to support the business operations of the Procurement Department; processes appropriate paperwork related to services. Maintains various files; prepares correspondence, reports and documentation. May direct the work of clerical support staff or support Mailroom on a project or day-to-day basis. Education Possession of a high school diploma, GED or recognized equivalent. Experience The equivalent of four (4) years of warehousing or related experience that required the use of materials handling equipment and the application of general clerical skills. Other Requirements Must possess a valid California driver's license and have a satisfactory driving record. Must be physically capable of standing and walking, lifting up to 50 pounds and maneuvering heavier items with proper material handling equipment. Must be able to operate a lift and other material handling equipment needed to move pallets and boxes.

Knowledge of :

Practices and procedures of records management, including filing and retention requirements Inventory control and record keeping principles and practices Basic office procedures, including arithmetic, correct English usage, spelling, grammar and record keeping State and local traffic laws, parking regulations and safe driving practices Safety precautions related to the work, including methods of lifting and moving heavy objects with heavy equipment Office management practices and procedures including the operation of standard office equipment and computer applications Basic business data processing principles and the use of computer and on-line transactions Skill in : Organizing, coordinating and prioritizing work activities Using initiative and sound independent judgement within established guidelines Understanding and carrying out written and oral instructions Maintaining basic work records and making accurate arithmetic calculations Establishing and maintaining effective working relationships with those contacted in the course of the work Driving a motor vehicle safely Operating a variety of material handling and moving equipment safely Customer service Communicating tactfully and effectively with District employees