Inventory & Billing Specialist (Bilingual - English/Portuguese)

Role Overview Are you a detail-oriented professional who enjoys a mix of financial administrative tasks and hands-on inventory control? We are seeking an Inventory & Billing Specialist to join our team in Milford. This is a critical role that bridges the gap between our supply warehouse and our financial records. The ideal candidate is a proactive problem-solver who can communicate fluently in both English and Portuguese.

Key Responsibilities Supply & Inventory Logistics Inventory Audits:

Perform regular physical audits of cleaning supplies to maintain optimal stock levels.

Accurate Recordkeeping:

Track supply usage per client and reconcile inventory against check-out logs and incoming deliveries.

Proactive Ordering:

Anticipate needs and place timely orders for supplies and machine parts in advance

Shipping & Receiving:

Confirm all deliveries, verify packing slips against physical items, and report any discrepancies.

Billing & Financial Management Supply Billing:

Generate detailed invoices for supplies used, ensuring accurate quantity, unit pricing, and tax calculations.

Payment Processing:

Process credit card payments, deposit checks, and handle outgoing bill payments.

Recordkeeping:

Maintain a highly organized system for all receipts, invoices, and payment confirmations.

Accounts Receivable:

Monitor outstanding client balances and conduct professional follow-ups to ensure timely payments.

Inquiry Resolution:

Act as the primary point of contact for client billing questions. Generate operational and financial reports for management as requested.

Requirements Language:

Must be fluent in English and Portuguese (Verbal and Written).

Organization:

Exceptional time management skills and the ability to juggle physical inventory with digital data entry.

Mindset:

A proactive, "ownership" attitude, you see a task that needs doing and take care of it.

Location:

This is an on-site position in Milford, MA; consistent attendance is key to our team's success. Preferred Skills (Not Required, but a Plus): Experience with Accounts Receivable or client billing Experience managing inventory Experience with QuickBooks. Proficiency in Microsoft Office Suite (specifically Excel). Benefits & Schedule Monday through Friday, 9 AM - 5

PM Pay:

From $24.00 per hour

Benefits:

Health insurance Paid sick time Retirement plan

Language:

both English and Portuguese (Required)

Work Location:

In person