Key Control & Inventory Coordinator

We are seeking a dynamic and detail-oriented Key Control & Inventory Coordinator to join our management team. Responsibilities 1. Inventory Control & Tracking Maintain a master inventory log of all keys and fobs

Track:

Property address Unit number Key type (physical key, fob, mailbox, etc.) Quantity available Ensure all keys are accurately labeled and categorized Perform weekly audits to confirm: Keys are present Keys are functional Counts match system records 2. Key Assignment & Organization Assign keys to designated folders/files per unit Ensure each unit has: A complete and usable set of keys/fobs Maintain a consistent filing system (physical or digital) Track when keys are: Checked out Returned Ensure no unit is left without a showable key set 3. Key Duplication (Cutting Copies) Cut duplicate keys as needed to maintain minimum inventory levels Ensure all duplicates are: Tested for functionality Properly labeled Maintain a buffer stock for high-turnover units 4. Key Fob Management Monitor inventory levels of key fobs Coordinate with management/vendor to: Order new fobs before shortages occur Program fobs correctly Ensure at least 2 working fobs per unit (minimum standard) where applicable 5. Availability for Leasing Team Ensure leasing team always has: Immediate access to keys for showings Coordinate with construction/maintenance to: Prevent removal of the only set of keys/fobs Implement a checkout system when keys are used by other departments 6. Coordination with Construction & Maintenance Track when keys are issued to: Construction teams Vendors Maintenance staff Require return confirmation after use Flag and resolve: Missing keys Lock changes Ensure updated keys are provided immediately after lock changes 7.

Issue Resolution Identify and resolve:

Missing keys Non-working keys Incomplete key sets Escalate recurring issues to management Maintain a log of key-related problems and resolutions 8. Ordering & Supply Management Monitor inventory thresholds for: Key blanks Key fobs Labels/tags Place orders proactively to avoid shortages Maintain vendor relationships for quick turnaround Experience Strong organizational skills with attention to detail in stock management. Ability to work effectively in a fast-paced setting while managing multiple priorities.

Pay:

$20.00 per hour

Benefits:

401(k) Paid time off

Work Location:

In person