Inventory Compliance Specialist

Description:

About the Role The Cycle Count Specialist is an independent inventory audit role within the Compliance function. Reporting directly to the Director of Compliance — not to warehouse or distribution center leadership — this position exists to provide objective, unbiased verification that physical inventory matches system records and that inventory controls are operating as intended. This independence is intentional and essential. Because the Cycle Count Specialist audits the work performed by the warehouse and distribution operations teams, the role sits outside their reporting line to ensure findings are reported accurately, without operational pressure or conflicts of interest. The ideal candidate combines a strong inventory and ERP background with the integrity, professional skepticism, and confidence needed to investigate discrepancies, document findings, and escalate issues directly to compliance leadership. Key Responsibilities Independent Cycle Counting & Verification Plan and execute daily, weekly, and monthly cycle counts following an approved, risk-based count schedule Conduct counts independently of warehouse staff to preserve audit objectivity Reconcile physical counts against system records in Microsoft Dynamics NAV (or successor ERP) and document all variances Support full physical inventory events, year-end counts, and external audits as the company's inventory accuracy lead Variance Investigation & Root Cause Analysis Investigate every inventory discrepancy to identify the root cause — process failure, system error, or control breakdown Document findings in clear, evidence-based audit reports with supporting data and traceable audit trails Recommend corrective and preventive actions to the Director of Compliance and partner functions Track remediation progress and re-test to confirm controls are effective Inventory Controls & Compliance Oversight Verify that inventory transactions — receiving, putaway, transfers, picks, shipments, adjustments — are processed in accordance with policy and internal controls Monitor adjustment activity for unusual patterns, unauthorized changes, or control overrides Ensure compliance with company policies, internal controls, and applicable regulatory requirements Maintain full documentation, audit trails, and evidence packages to support internal and external audits Reporting & Escalation Prepare and deliver regular inventory accuracy and compliance reports to the Director of Compliance and senior leadership Track and report on KPIs such as inventory accuracy %, variance value, count completion rate, and aging open issues Escalate significant findings, control weaknesses, or suspected irregularities directly to the Director of Compliance Continuous Improvement Assist in developing, refining, and documenting inventory control procedures and audit methodologies Identify opportunities to strengthen controls, reduce variance, and improve count efficiency Partner constructively with warehouse, purchasing, and operations teams — while maintaining audit independence — to drive sustainable accuracy improvements

Requirements:

Required Skills & Competencies Integrity, professional skepticism, and the confidence to report findings objectively, including unfavorable ones Sharp attention to detail and an investigative, evidence-based mindset Strong analytical and problem-solving skills, with the ability to trace transactions end-to-end Hands-on proficiency with Microsoft Dynamics NAV or comparable ERP systems (SAP, Oracle, NetSuite, Business Central) Advanced Microsoft Excel skills (pivot tables, VLOOKUP / XLOOKUP, basic data analysis) Solid working knowledge of inventory control principles, cycle count methodologies, and reconciliation processes Excellent written and verbal communication skills, including the ability to write clear audit findings Ability to work independently, manage a count schedule, and meet deadlines without daily supervision Ability to safely lift boxes up to 50 lbs during physical counts Required Qualifications High school diploma or equivalent 2-3 years of experience in inventory control, cycle counting, inventory audit, or warehouse operations Hands-on experience with Microsoft Dynamics NAV (or comparable ERP systems) Demonstrated experience investigating and resolving inventory discrepancies Preferred Qualifications Associate's or Bachelor's degree in Accounting, Finance, Supply Chain, Business Administration, or related field Prior experience in textile, apparel, or consumer goods distribution Experience in an internal audit, compliance, or SOX control environment Familiarity with barcode scanning systems, RF devices, and Warehouse Management Systems (WMS) Knowledge of inventory auditing standards and reconciliation best practices Bilingual (English / Spanish) is a plus Working Conditions Combination of office and warehouse floor environment Frequent walking, standing, climbing of ladders, and lifting (up to 50 lbs) during count activities Exposure to varying warehouse temperatures and operational equipment Standard business hours, with occasional flexibility required during physical inventory events or year-end close Role Independence To preserve audit objectivity, the

Cycle Count Specialist:

Reports directly to the Director of Compliance, not to the Warehouse Manager or DC Operations Coordinator Has unrestricted access to inventory records, system data, and physical inventory necessary to perform audit work Reports findings without filtering or modification by audited functions Is evaluated based on accuracy, thoroughness, and integrity of audit work — not on operational metrics owned by the warehouse team