Inventory & Administrative Coordinator

Inventory & Administrative Coordinator 3.0 3.0 out of 5 stars 3450 Berkmar Drive, Charlottesville, VA 22901 Full-time Better Living Inc 11 reviews

Full-time Description:

Better Living Inc., a premier independent building supply store and cabinetry design center, is seeking a motivated and highly organized individual for the position of Inventory and Administrative Coordinator. This dual-role position is crucial to the efficiency of our operations, combining essential clerical tasks with hands-on inventory and receiving duties. The ideal candidate will be a friendly, analytical, and highly organized team player who thrives in a fast-paced environment.

Schedule Hours:

7:00 AM - 4:30 PM, Monday through Friday Responsibilities This role requires a balance of office and yard-based tasks, ensuring smooth administrative and inventory flow.

Administrative & Purchasing Support Financial Documentation:

Accurately match vendor invoices to corresponding purchase orders (PO's) for payment processing.

Sales Team Assistance:

Directly assist the sales team by generating and processing purchase orders, ensuring all details are captured correctly.

Customer Service:

Process and issue customer credit memos and perform cost adjustments as needed.

Reporting:

Analyze various operational reports (inventory, purchasing) to support management decision-making.

Special Orders:

Perform detailed data entry for complex special orders, ensuring accuracy of specifications and pricing.

Purchasing:

Assist in the procurement process, including generating and tracking purchase requests and orders for stock and non-stock items.

Receiving & Inventory Operations Receiving Deliveries:

Coordinate and perform the physical receiving of incoming materials and products.

Check-In Process:

Review and verify received inventory against the PO check-in sheet and original order documentation to ensure accuracy of quantity and condition.

Material Handling:

Safely utilize a hand truck and manual pallet jack to move and organize materials within the receiving area and warehouse.

Inventory Control:

Assist with maintaining accurate inventory counts and locations.

Lumber Yard Interaction:

Coordinate with the lumber yard staff and spend occasional time outdoors in the yard for receiving and inventory tasks, requiring the ability to work in year-round weather conditions. Why Join Better Living Inc.? Better Living Inc. has been a cornerstone of the community since 1893, providing high-quality building materials, lumber, and cabinetry. Join a dedicated, family-owned business with a long-standing commitment to customer satisfaction and community.

Requirements:

Experience:

Proven experience in an administrative, clerical, or inventory-focused role is strongly preferred. Experience with purchasing/receiving processes is a plus.

Personal Skills:

Must possess a friendly demeanor and strong interpersonal skills for effective interaction with the sales team, yard staff, vendors, and customers.

Analytical Ability:

Strong capacity to be organized with exceptional attention to detail, especially for invoice matching and data entry.

Physical Requirements:

Ability to safely use a hand truck and manual pallet jack. The role requires physical activity and working in an environment that interacts with the outdoor lumber yard in all weather conditions. Must be able to lift up to 50 lbs.

Technical Proficiency:

Competence in standard office software (e.g., Microsoft Office Suite). Experience with inventory or accounting software is a benefit. We are willing to train the right candidate.