Job Description
We are seeking a highly motivated and detail-oriented Railcar Repair Estimator & Billing Coordinator to join our team. This position is responsible for preparing repair estimates, obtaining customer approvals, processing invoices, maintaining repair documentation, tracking billing activity, and communicating with customers regarding repairs and billing. The individual in this role directly impacts the company's ability to accurately recover revenue for work performed and ensure customers receive timely and accurate billing. No railcar experience is required. We are willing to train the right candidate. Compensation $45,000 - $65,000 annually for candidates requiring training Higher compensation may be available for candidates with directly related experience Compensation is based on experience, qualifications, work ethic, and ability to learn the position Significant opportunities for advancement and increased compensation as responsibilities and industry knowledge grow Schedule This is a salaried position and is not a traditional 40-hour-per-week office job.
Expected Schedule:
Monday through Thursday:
6:30 AM to approximately 6:00 PM - 6:30 PM Every other Friday and additional Fridays as required by workload and business needs Additional hours may be required during busy periods Candidates should expect to regularly work more than 40 hours per week. What You'll Learn The railcar repair industry is highly specialized. We will train the right candidate on: Railcar repair terminology Railcar repair estimating AAR and railroad billing practices Customer approval processes Freight car repair documentation requirements Industry software and reporting systems Material and labor tracking Lease company and railroad repair requirements Customer-specific billing procedures The goal is to develop a strong understanding of railcar repairs, labor operations, materials, and industry requirements to accurately estimate and bill repair work. Responsibilities Prepare railcar repair estimates Submit estimates for customer approval Create and process customer invoices Review repair records for billing accuracy Track estimate approvals and repair status Communicate with customers regarding estimates, repairs, and invoices Follow up on billing questions and outstanding invoices Coordinate with shop personnel to ensure documentation is complete Maintain repair, billing, and customer records Assist with certification and compliance documentation Review labor entries, repair records, photographs, and material usage to ensure all billable work is captured Support company growth through accurate and timely billing practices Qualifications Strong organizational and time-management skills Excellent attention to detail Strong written and verbal communication skills Ability to work independently and manage multiple priorities Proficient with Microsoft Excel, Outlook, and general computer applications Ability to learn technical information and industry-specific processes Dependable, self-motivated, and professional Ability to work in a fast-paced environment and meet deadlines Preferred Experience Experience in any of the following is beneficial but not required: Estimating Billing or invoicing Accounting Administrative support Customer service Project coordination Manufacturing Construction Transportation or logistics Industrial environments Railroad or railcar industry experience Benefits Health Insurance Dental Insurance Vision Insurance Paid Holidays Paid Vacation Retirement Plan with Company Match Career Advancement Opportunities Growth Opportunity This position offers significant long-term growth potential. The successful candidate can advance into senior estimating, customer account management, billing management, compliance administration, or leadership roles as industry knowledge and experience increase. What We're Looking For We are looking for someone who wants to build a long-term career, takes ownership of their responsibilities, pays close attention to detail, and is willing to learn a highly specialized industry. If you are organized, dependable, motivated, and looking for a challenging career with growth opportunities, we encourage you to apply. Pay:
$45,000.00 - $65,000.00 per year Application Question(s): This position regularly works more than 40 hours per week and typically requires a 6:30 AM start time. Please explain why this schedule works for you and whether you foresee any conflicts. What annual salary are you seeking for this position, and what experience or qualifications do you have that justify that compensation level? Please describe any experience you have with estimating, billing, invoicing, project coordination, accounting, customer service, manufacturing, construction, transportation, logistics, maintenance, or other related fields that would help you succeed in this position. This position requires reviewing labor records, material usage, repair documentation, photographs, and invoices to ensure all billable work is captured accurately. Please describe a previous role where attention to detail was critical and how you prevented mistakes. Please describe a time when you had to learn a complex process, trade, software system, or technical subject. How did you approach learning it, and what was the outcome? Ability to Commute:
Green Cove Springs, FL 32043 (Required) Work Location:
In person
