Distribution Coordinator/Administrative Assistant- Cannabis

Dialed In...Gummies will be opening in IL late May-early June! We are seeking a cannabis distribution coordinator/administrative assistant

Job Summary:

The Distribution coordinator/administrative assistant is a hybrid role and direct report to the Operations Supervisor and VP of Operations. They are responsible to assist in making sure that all products being distributed are packaged, compliant, and accurately recorded in all systems (Metrc, Leaf-Link, internal spreadsheets, etc.). As the production Administrative Assistant you will manage activities contributing to the successful day-to-day functions and administrative needs of the Ops Supervisor This position requires an experienced person with demonstrated office management expertise, superior professional demeanor, and the ability to learn and accomplish a wide variety of day-to-day responsibilities that will help ensure production success. Taking initiative to address forecasted needs and assuring a steady completion of workload in a timely manner are key to success in this position. This individual should be a self-starter and possess a forward-thinking mentality as well as strong critical thinking skills which will allow them to identify and prioritize actions to assist the production management team.

Job Summary Essential Duties and Tasks:

Assist Operations Supervisor in sample taking and tracking Intake rosin numbers and create batch in Metrc Creates batch sheets Maintaining computer systems by updating and entering data into the following: Waste log, LeafLink, Metrc, Production log, Hash daily production, Manager production schedule, lab samples, and the DIG/daily/weekly checklist Fill out Shipment intake forms and occasionally drop off samples Create tags in METRC and monitors orders/inventory through Leaf-Link Completes Leaf-Link orders via accounts receivable Demonstrated ability to understand legal documentation and interpretation. Ability to communicate courteously and effectively with the Marketing/Sales/Packaging and Kitchen Departments Ability to accurately manage navigate and update all trackers and internal spreadsheets Support production with supply runs on an as needed basis Receives orders from the Fulfillment Department via Leaf-Link print outs for day to day packaging demand Retrieve packaged tins and/or Liquid Gummies from storage cages, assemble and pack boxes for shipment Once orders are packaged re-stack boxes into storage cages; Work with the fulfillment department to assure orders are accurate prior to courier pickup Log Batches - manage and track Assist in fulfillment of orders Inventory auditing on a weekly basis Ability to communicate courteously and effectively with the Marketing/Sales/Packaging and Kitchen Departments Update trackers in a timely manner to ensure marketing stickers arrive on schedule for packaging Support Sales and Dispensaries to ensure correct orders are delivered in a timely manner Create tags in METRC and monitors orders/inventory through Leaf-Link Work directly with the Fulfillment department with any and all order discrepancies Package and organize Samples for delivery Ability to accurately manage navigate and update all trackers and internal spreadsheets Self-motivated with the ability to work effectively as a team Perform miscellaneous tasks as assigned Support and assist packaging team when order packing is complete for the day Efficient in Google Workspace, Leaf Link, and the ability to navigate production trackers Makes supply runs, picks up essential goods, and makes deliveries as directed by supervisor Ability to cross train in production and kitchen duties

Experience and Requirements:

Hard worker who is a self-starter, proactive and has attention to detail Work experience as an administrative assistant, personal assistant or similar role 2+years of experience in cannabis operations and processing 2+years of experience in an interdepartmental collaborative position. Computer and software fluent (Leaf-Link, Google Workspace, Mircosoft) Outstanding organizational and time management skills Excellent verbal and written communication skills Discretion and confidentiality Read and interpret weight scales Excellent interpersonal skills-must be a team player Must have an excellent work ethic and be a self-starter Must be able to stand for extended periods of time Must be able to repeatedly push, pull, and bend throughout the duration of the shift Must be 21 years old and have the ability to obtain a valid NJ Cannabis Badge Prior food manufacturing, cooking, preparation and packaging experience is preferred, but not mandatory. High School Diploma or GED required Successfully meet Safe Serve standards Demonstrated ability to understand legal documentation and interpretation Excellent time management, analytical skills, multi-tasking skills in a challenging environment. May be required to stand and/or walk for extended periods of time. Must be able to lift, carry, and balance up to 75 pounds (100 pounds with assistance). Valid Driver's License As markets change your job duties may change, as this is not an all inclusive list of duties for your job description.

Job Type:

Full-time Pay:

$22.00 - $25.00 per hour

Benefits:

Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person