Events & Vendor Management Senior Executive / Executive

COMFORTDELGRO BUS PTE. LTD.

Events & Vendor Management Senior Executive / Executive

MCF-2026-1147807

Islandwide Full Time Executive 3 years exp Events / Promotions, Logistics / Supply Chain, Sales / Retail $3,300to$4,200 Monthly 0 applicationPosted 06 Jul 2026Closing on 05 Aug 2026 Roles & Responsibilities Job Summary The Events & Vendor Management Senior Executive / Executive is responsible for managing end-to-end event planning, execution, and post-event review, while supporting business growth through strong client, vendor, and stakeholder management. This role combines commercial awareness, operational delivery, administrative governance, vendor financial coordination, and service excellence, requiring a professional who can operate independently and manage multiple workstreams effectively. Key Responsibilities Business Development &Growth

• Identify and support new business opportunities aligned with organizational growth strategies
• Contribute to proposal development, pitching, and commercial discussions
• Identify cross-selling and up-selling opportunities across internal business units
• Support the sourcing and evaluation of potential vendors and partners to strengthen service capabilities
• Represent the organisation at relevant industry or networking events when required Client & Account Management
• Serve as the primary point of contact for assigned clients, ensuring consistent and professional service
• Manage pre-sales and post-sales processes including proposals, contracts, quotations, and invoicing in accordance with company SOPs
• Define and manage project scope, timelines, budgets, and operational strategies
• Ensure client requirements are clearly communicated and executed across internal teams and vendors Event Planning &Execution
• Lead end-to-end event delivery, including planning, logistics coordination, transport scheduling, and manpower deployment
• Oversee pre-event preparation, on-site operations, and post-event wrap-up
• Supervise on-site staff and vendors to ensure smooth event flow and prompt issue resolution
• Conduct post-event reviews (AARs) and recommend operational improvements Vendor & Stakeholder Management
• Manage and coordinate vendors, service partners, and internal stakeholders to ensure alignment and service quality
• Source, assess, and recommend new or alternative vendors based on operational needs, performance, and cost effectiveness
• Track vendor deliverables and follow up on outstanding actions
• Monitor vendor performance and support continuous improvement of vendor partnerships Vendor Invoicing, Finance& Payment Monitoring
• Prepare and verify vendor invoices, ensuring accuracy, completeness, and alignment with agreed terms and services delivered
• Coordinate with vendors and internal finance teams to resolve invoice discrepancies in a timely manner
• Monitor the status of vendor payments and follow up on outstanding payments as required
• Support basic cost control and reconciliation activities to ensure financial accuracy for events
• Maintain proper documentation to support audit, finance, and compliance requirements Administrative &Governance Duties
• Maintain accurate event documentation, including project plans, schedules, approvals, and operational records
• Manage procurement and purchasing processes in accordance with internal SOPs
• Track budgets, costs, and approvals to support responsible financial governance
• Ensure timely submission of post-event reports, AARs, and management updates
• Support audit, safety, governance, and reporting requirements
• Maintain accurate data for management reporting and performance tracking Mailbox & Enquiry Management
• Manage shared events and vendor management mailboxes, ensuring timely, accurate, and professional responses
• Act as the first point of contact for client, vendor, and internal enquiries related to events and operations
• Assess enquiry priorities and coordinate with internal teams to provide clear responses or follow-up actions
• Track and follow up on open enquiries to resolution
• Maintain enquiry records to support service quality monitoring and handovers Requirements
• Diploma or Degree in Events Management, Business Administration, Logistics, or a related discipline (preferred)
•  Experience in event coordination, event management, operations, or vendor management
•  Strong communication, coordination, and stakeholder management skills
•  Comfortable handling administrative, financial, and operational responsibilities
•  Ability to work under pressure in fast-paced environments
•  Proficient in Microsoft Office (Excel, Word, PowerPoint)
•  Willingness to work flexible hours including weekends and public holidays
•  Possession of a valid Class 4 Driving License and BDVL with clean record (added advantage)
• Technical or transport operations knowledge (added advantage)