Job Description
Org. Setting and ReportingThis position is located in the Local Transportation Team of the Transportation Operations Unit in the Travel and Transportation Section of the Facilities and Commercial Activities Service in the Department of Operational Support, New York. The Department of Operational Support (DOS) provides operational support to UN Secretariat entities globally, including advisory, operational and transactional support services and, where needed, exercises delegated authority on behalf of clients. DOS supports the entire UN Secretariat, consisting of almost 100 entities located around the globe. The Facilities and Commercial Activities Service (FCAS) operates the Headquarters complex, striving to provide effective and efficient planning, management, maintenance and operation for all existing physical facilities and assets at the UN Headquarters, New York. FCAS also supports office and conference facilities, property management, travel and transportation, archives and records management, mail and pouch operations, catering, giftshop and the United Nations Postal Administration. The Travel and Transportation Section provides travel and transportation services at UN Headquarters (travel, shipments management, UN travel documents (e
UNLP & UN
Certificates), visas and host country services, local transportation, materials management and UNHQ garage operations). The Local Transportation Team is responsible for operating and managing the official vehicles fleet at Headquarters. The Team is also responsible for transporting bulk mail deliveries within the UN complex and outlying buildings, as well as urgent mail delivery for authorized departments to the Permanent Missions in the NYC area. It provides vehicles and drivers for the Deputy Secretary-General, President of the General Assembly, and other authorized senior officials of the Organization. The incumbent reports directly to the Foreperson of the Team under the overall supervision of the Chief of Travel and Transportation Section. ResponsibilitiesUnder the direct supervision of the Foreperson of the Local Transportation Team, the Transportation Assistant is responsible for the following duties: Overall maintenance and repairs of the UNHQ vehicles fleet: a) Arranges for the inspection of vehicles to ascertain nature of the problems and determine the most cost effective method, whether repairs are to be performed in the on-site facility (LTT garage) or appropriate dealership; ensures all maintenance work is prepared to specifications and that all vehicles are operating in peak condition; b) Performs preventive maintenance programme; c) Provides light vehicle repairs on-site for the UNHQ vehicle fleet, if required; d) Verifies invoices with respect to maintenance and repairs services rendered by vendors; e) Reviews vehicle maintenance database system for accuracy (comprehensive vehicle inventory, maintenance records of vehicles, drivers' data for Host Country requirements and UN Insurance Section); f) Maintains fleet monitoring and on-line fleet management systems; g) Maintains electronic inventory of items in stock, supplies and equipment in the on-site garage. Initiates immediate procurement action for critical items and parts that are required in case vehicles become disabled. Assistance with operations management of the Local Transportation Team:
a) Dispatches drivers to their daily assignments and reviews database logs for each driver for completion of assignments; b) Identifies vehicles for varied assignments; c) Conducts market research and prepares specifications of the UN vehicles, equipment, parts and supplies for procurement exercises; assists with technical evaluations of bids; inspects vehicles for conformance to specifications upon their delivery; d) Acts as a focal point for Umoja vehicles' records, performs all necessary equipment records' updates in coordination with the Property Management focal point. Initiates sale notifications prior to sale of used vehicles and updates/closes them upon conclusion of the sale. e) Assists with vehicles replacement programme by coordinating with departmental focal points on their requirements and identifying an appropriate solution. Provides administrative/technology support and supports ad-hoc driving assignments: a) Conducts market research for new and innovative fleet management technologies and products, evaluates risks and benefits, prepares recommendations appropriate for the team's operations. Acts as a focal point for implementation of new fleet management technologies; b) Supports the team during peak hours by completing ad-hoc driving assignments when necessary; c) In the absence of the Foreperson, performs supervisory functions. CompetenciesProfessionalism:
Demonstrated expert knowledge of vehicle fleet management. Thorough knowledge of vehicles' mechanical systems, vehicles' maintenance and repairs procedures. Knowledge of New York metropolitan area, the tri state area airports, current conditions of roads, traffic laws and regulations in New York City and neighboring States, height and weight restrictions on all highways, commercial routes; security and safety awareness. Familiarity with the frequently travelled routes and routines of the senior officials. Ability to deal effectively and tactfully with senior officials and apply good judgement. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Planning and organizing:
Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. Client orientation:
Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client. EducationHigh school diploma or equivalent is required. Job - Specific QualificationValid Commercial Driver's license (CDL) is required. Please attach a copy of your CDL to the application. Work ExperienceA minimum of seven (7) years of experience in transportation management including vehicle fleet management and maintenance is required. Experience in research and development of solutions for vehicles and transportation services, including identification of requirements, conducting technical evaluation and contract management is desirable. Experience with implementation of rules, regulations, and development of operating manuals/SOPs for local transportation operations is desirable. Experience working in an international, governmental or non-governmental organization is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. There are no additional desirable languages specified. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details). ๐ ๐๐ถ๐๐ฐ๐ผ๐๐ฒ๐ฟ ๐๐ผ๐ ๐๐ผ ๐๐ฒ๐ ๐ฎ ๐๐ผ๐ฏ ๐ถ๐ป ๐๐ต๐ฒ ๐จ๐ก ๐ถ๐ป ๐ฎ๐ฌ๐ฎ๐ฏ! ๐๐ค ๐ฅ๐ฒ๐ฎ๐ฑ ๐ผ๐๐ฟ ๐ก๐๐ช ๐ฅ๐ฒ๐ฐ๐ฟ๐๐ถ๐๐บ๐ฒ๐ป๐ ๐๐๐ถ๐ฑ๐ฒ ๐๐ผ ๐๐ต๐ฒ ๐จ๐ก ๐ฎ๐ฌ๐ฎ๐ฏ ๐๐ถ๐๐ต ๐๐ฒ๐๐ ๐๐ฎ๐บ๐ฝ๐น๐ฒ๐ ๐ณ๐ผ๐ฟ ๐จ๐ก๐๐๐ฅ, ๐ช๐๐ฃ, ๐จ๐ก๐๐๐๐, ๐จ๐ก๐๐ฆ๐ฆ, ๐จ๐ก๐๐ฃ๐, ๐๐ข๐ ๐ฎ๐ป๐ฑ ๐ผ๐๐ต๐ฒ๐ฟ๐! ๐ โ ๏ธ ๐๐ก๐๐ง๐ ๐ ๐๐จ๐ฎ๐ซ ๐๐ข๐๐ ๐๐จ๐ฐ: ๐๐จ๐ฐ๐๐ซ๐๐ฎ๐ฅ ๐๐๐๐ก๐ง๐ข๐ช๐ฎ๐๐ฌ ๐ก๐จ๐ฐ ๐ญ๐จ ๐ ๐๐ญ ๐ ๐ฃ๐จ๐ ๐ข๐ง ๐ญ๐ก๐ ๐๐ง๐ข๐ญ๐๐ ๐๐๐ญ๐ข๐จ๐ง๐ฌ ๐๐๐!
