Maintenance Service Specialist

Overview To provide administrative support to Maintenance Manager, Equipment Manager, and other trucking and maintenance staff.

Responsibilities Essential Functions/Major Duties :

Track equipment - Location, date out, date in, status. Create and complete work orders for equipment and tool repairs. Create and complete trip tickets for internal and external trucking. Answer phones - screen, handle routine calls and route calls as required. Create and process purchase orders. Keep track of supplies and order parts as needed. Track vehicle and equipment quarterly and annual inspection dates. IFTA and IRP mileage and fuel tracking Create and maintain driver qualification files. Track and schedule DOT medical card updates. Inventory, tracking, and record keeping for various calibrated tooling. Calculate and dispatch line crossing sheets as needed. Attend safety meetings and required trainings as scheduled. Attend daily huddle. Assume role of facilitator when scheduled. Check and enter timecard information and submit weekly employee expenses Load trucks as needed Other duties as assigned. Qualifications Work will involve working in an office setting located in our heavy equipment maintenance facility. Some time spent on the shop floor and in the yard. Comfortable in a fast-paced environment, with constant change. Excellent verbal and written communication skills. Strong attention to detail. Possess great organizational and prioritization skills. Working knowledge of Microsoft Office Outlook and excel. Two (2) years of administrative or other relevant experience. Ability to manage time efficiently while multi-tasking. Works well without constant supervision.