Project and Logistics Coordinator (Remote)

Project and Logistics Coordinator (Remote)

WCG - 3.0

Greenwood Village, CO Job Details Full-time $19.50 - $28.12 an hour 1 day ago Benefits Continuing education credits Health insurance Dental insurance Flexible spending account Tuition reimbursement Paid time off On-the-job training Employee assistance program Vision insurance 401(k) matching Volunteer time off Referral program Qualifications Customer communication Microsoft Excel Microsoft Outlook Administrative experience Documentation tools Full Job Description Description and Requirements

ABOUT WCG

WCG's clinical solutions are built on a foundation of best-in-class clinical services companies. We deliver transformational solutions that stimulate growth, foster compliance, and maximize efficiency for those performing clinical trials. WCG is proud to serve individuals on the frontlines of science and medicine, and the organizations striving to develop new products and therapies to improve the quality of human health. It is our role to empower them to accelerate advancement, while ensuring the risks of progress never outweigh the value of human life.

WHY WE LOVE WCG

At WCG, our employees are our most valuable asset and as with all our assets, we invest in them with an eye toward future success. We provide each eligible employee with a comprehensive set of benefits designed to protect their personal and financial health and to help them make the most of their future. Comprehensive Benefits package - Health, Dental, Vision, Life Disability, 401k with match, and flexible spending accounts Employee Assistance Programs and additional work/life resources Referral Bonuses and Tuition Reimbursement Accrued PTO Volunteer Time Off to benefit the community Opportunities for career development with on-the-job training, certification assistance, and continuing education reimbursement The hourly rate for this position is $19.50 - $28.12. This rate may vary based on the candidate's qualifications, experience, skills, education, and geographic location.

JOB SUMMARY

The Project and Logistics Coordinator supports the successful delivery of virtual, hybrid, and in person meetings by providing scheduling, logistical coordination, and administrative support to Project Managers. This role partners with internal teams, vendors, and client stakeholders to ensure meeting details are accurately captured, maintained, and executed in alignment with established processes and timelines.

ESSENTIAL DUTIES/RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Supports Project Managers by coordinating meeting schedules, timelines, and logistical details for assigned meetings. Collects, documents, and updates meeting requirements from internal teams, vendors, and client stakeholders within Salesforce and other meeting management systems. Maintains accurate and up to date meeting records, documentation, and trackers throughout the meeting lifecycle. Assists with basic meeting build activities, including uploading content, managing polling surveys, and making administrative updates before and during meetings, as directed. Coordinates calendars, meeting invitations, and communications for virtual and hybrid meetings. Prepares and distributes meeting materials, agendas, and post meeting documentation. Maintains organized schedules of upcoming meetings, including key milestones and requirements. Communicates meeting status updates, risks, and logistical needs to Project Managers and internal stakeholders in a timely manner. Supports vendor coordination by maintaining contact information, pricing references, and logistical details, as assigned. Follows and supports standard operating procedures related to meeting coordination and technology services. Provides administrative and logistical support to technicians and production staff, as needed. Other duties as assigned by supervisor. These may, on occasion, be assigned by an up-line supervisor and/or be unrelated to the position described here.

EDUCATION REQUIREMENTS

Associate's degree or equivalent combination of education, skills, experience to successfully perform the job.

QUALIFICATIONS/EXPERIENCE

Minimum of one (1) year of experience in a coordination, administrative, or client facing support role within meetings, events, project coordination, or customer services. Strong organizational and scheduling skills with attention to detail. Ability to manage multiple meeting schedules and priorities in a fast paced environment. Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook). Experience with Salesforce or similar CRM/project tools preferred. Strong written and verbal communication skills. Ability to collaborate effectively with Project Managers, internal teams, and vendors. Comfortable supporting client communications in a professional manner. Ability to work independently and collaboratively in team settings. Strong interpersonal and communication skills, with a customer-first mindset. Strong problem-solving skills with attention to detail and troubleshooting capabilities. Time management skills with the ability to prioritize tasks effectively. Ability to solve problems quickly and efficiently. Strong attention to detail. Strong organizational skills and the ability to multi-task. Ability to adapt to ever-changing, high pressure work situations.

TRAVEL REQUIREMENTS

0% - 5%

Physical and Sensory Requirements:

The physical and sensory requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be offered to individuals with disabilities to assist in performing the essential functions of the position. Work activities involve light to moderate physical effort (for example, sitting in one place for extended periods of time, standing, walking, bending, lifting lightweight objects, intermittent to sustained periods of keyboarding). Majority of time is spent in a seated position with frequent opportunity to move about at will. Activities require a variety of easy muscle movements. Work activities involve a frequent need to concentrate on a variety of sensory inputs for moderate to lengthy durations at a time requiring diligence and attention to interpret effectively. There will be a need to attend to single or simultaneous tasks where accuracy of details is important. The need for detailed and precise work is high. WCG is proud to be an equal opportunity employer - Qualified applicants will receive consideration for employment based on merit and without regard to race, color, national origin or ancestry, religion or creed, sex, sexual orientation, gender expression, gender identity, age, marital status, family or parental status, disability, genetic information, citizenship, veteran status, or any other legally recognized basis or status protected by federal, state, or local law. WCG complies with the Vietnam Era Veterans' Readjustment Act and Section 503 of the Rehabilitation Act. We promote a "One WCG" culture where all are welcome, respected, valued, and empowered to make a difference every day to advance clinical research.