Surgery Schedule Coordinator

Job Overview We are seeking a highly organized and proactive Surgery Schedule Coordinator to join our dynamic healthcare team. In this vital role, you will be the central point of contact for managing surgical appointments, coordinating with medical staff, and ensuring seamless scheduling processes. Your energetic approach will help facilitate efficient patient flow, optimize operating room utilization, and support the overall success of our surgical services. The ideal candidate will possess excellent communication skills, a strong understanding of medical administrative procedures, and a passion for delivering exceptional patient service. Responsibilities Coordinate and schedule surgical procedures in accordance with physician availability, patient needs, and facility capacity using EMR (Electronic Medical Record) systems such as Epic, Meditech, or Athenahealth. Verify insurance coverage, perform insurance authorization and pre-certification processes to ensure timely approvals for surgeries. Review patient medical records and documentation to confirm completeness and accuracy prior to scheduling. Communicate effectively with patients, surgeons, anesthesiologists, nursing staff, and administrative teams to confirm appointment details and address scheduling conflicts or changes. Maintain detailed records of all scheduled surgeries, update care plans, and ensure compliance with HIPAA regulations for patient confidentiality. Manage multi-line phone systems with professionalism, providing excellent patient service while handling inquiries related to surgery scheduling. Utilize computer skills including Microsoft Office and specialized EHR systems like eClinicalWorks or Eaglesoft to document procedures, update schedules, and generate reports as needed. Qualifications Proven experience in medical scheduling, clinic administration, or medical office management within a healthcare setting. Familiarity with EMR systems such as Epic, Meditech, Athenahealth, or similar platforms. Knowledge of medical terminology, CPT coding (Current Procedural Terminology), ICD-9/ICD-10 coding systems, and insurance verification processes. Strong organizational skills with attention to detail in documentation review and data entry tasks. Excellent communication skills with a friendly phone etiquette and ability to handle sensitive patient information discreetly under HIPAA guidelines. Bilingual abilities are a plus to serve diverse patient populations effectively. Experience working in dental clinics or hospital environments is advantageous. Proficiency in Microsoft Office Suite (Word, Excel) along with typing speed of at least 10 key digits per minute. Ability to manage multiple priorities efficiently while maintaining a positive attitude in a fast-paced setting. Join our team as a Surgery Schedule Coordinator and play a key role in delivering smooth surgical operations that make a real difference in patients' lives! We are committed to supporting your professional growth through ongoing training opportunities and fostering a collaborative work environment dedicated to excellence in healthcare administration.

Pay:

$20.00 - $25.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person