Utilities Coordinator

Utilities Coordinator Xclusive Trading Inc - 2.2 Sugar Land, TX Job Details Full-time $38,000 - $48,000 a year 3 hours ago Qualifications Vendor relationship building Cost management Record keeping Microsoft Excel Operations management Supplier management Payment processing Facilities management Data reporting Mid-level Cost control CMMS Analysis skills Public utility experience Vendor relationship management Root cause analysis Cross-functional collaboration Escalation handling 2 years Implementing cost-saving initiatives Communication skills Property management Cross-functional communication Excel data analysis Full Job Description

ABOUT THE ROLE

We're looking for a detail-driven Utilities Coordinator to own and manage utility operations across our 400+ retail locations. This is a high-impact role at the intersection of cost control, vendor management, and operational continuity — touching everything from new store setups and acquisitions to high-bill investigations and provider transitions. The ideal candidate is highly organized, analytically sharp, and comfortable managing a large volume of accounts while juggling competing priorities in a fast-moving, growth-oriented environment.

KEY RESPONSIBILITIES

Track, audit, and maintain utility accounts across all 400+ locations, ensuring account accuracy and up-to-date status at all times Monitor utility usage across the portfolio, identify high-bill anomalies, investigate root causes, and coordinate resolution with vendors and field teams Manage utility setup for new location openings and acquisitions, ensuring services are established prior to activation dates Coordinate utility deactivations for store closures, relocations, and dispositions in a timely and organized manner Facilitate utility account transfers when store locations change ownership, operator, or address — ensuring no lapse in service Manage provider changes across markets, including evaluating available options and coordinating seamless transitions with minimal disruption Build and maintain strong vendor relationships with utility providers across all operating markets and states Serve as the primary point of contact for utility-related escalations from field operations, district managers, and corporate leadership Maintain organized records of all utility accounts, providers, billing history, and status changes across the portfolio Identify cost-saving opportunities, flag unusual usage trends, and provide regular reporting to leadership on utility spend and status Partner cross-functionally with real estate, operations, and finance on utility-related matters tied to acquisitions, store moves, and new market entry Monitor billing cycles to ensure timely payment processing and proactively prevent service interruptions across all locations

QUALIFICATIONS & SKILLS 2-4

years of experience in utilities management, facilities administration, multi-site operations, or a related field Experience managing high-volume accounts or vendor relationships across multiple locations preferred Strong analytical skills with the ability to identify billing discrepancies, usage trends, and cost anomalies Highly organized and detail-oriented, with the ability to manage a large portfolio of accounts without things slipping Proficient in Microsoft Excel or similar tools for account tracking, data analysis, and reporting Strong verbal and written communication skills with experience working directly with external vendors Ability to manage competing priorities and meet deadlines in a high-volume, fast-moving environment

PREFERRED BACKGROUND

Utilities, facilities, or property management background with multi-site exposure Multi-location retail, restaurant, or telecom operations experience Experience supporting acquisitions, store relocations, or real estate transitions Familiarity with utility account management platforms, energy management systems, or CMMS tools Experience with deregulated energy markets a plus

IDEAL CANDIDATE TRAITS

Numbers-minded and cost-conscious — always looking for ways to reduce spend and catch overcharges Process-driven and documentation-focused — you build systems, not workarounds Comfortable with ambiguity and able to build structure in an environment where not everything is defined yet Responsive and reliable — understands that utility issues directly impact store operations and acts with urgency Strong cross-functional collaborator who can work effectively with field teams, finance, real estate, and executive leadership #hc235664