Transportation Specialist - Field Trip (26-27)

Transportation Specialist

• Field Trip (26-27) Waller Independent School District Transportation Department
• Waller, Texas This job is also posted in Waller Independent School District Job Details

Job ID:

5659560

Application Deadline:

Posted until filled

Posted:

Yesterday

Starting Date:

Immediately Job Description

Job Title:

Transportation Specialist

• Field Trip

Wage/Hour Status:

Nonexempt Reports to: Director of Transportation

Pay Grade:

TR 3 Dept./

School:

Transportation

Revised:

4/20/26

Annual Work Days:

210

Funding:

Local

SALARY / WORK DAYS

Hourly pay range minimum is $20.20; pay based upon experience; will work 7.5 hours daily, normally work 210 days annually

Primary Purpose:

Oversee all aspects of scheduling and coordinating district field trips (PreK-12), including summer programs and transportation for extracurricular, co-curricular, and auxiliaries. Coordinate trip logistics, assign drivers and vehicles, and lead weekly driver selection meetings. Communicate trip details with dispatch and maintenance to ensure safe, efficient, and cost-effective operations, and prepare and submit final billing to Finance. Qualifications Education/Certification High school diploma or GED Valid Texas Class B CDL with Passenger (P) and School Bus (S) endorsements Valid Texas DPS School Bus Driver Certification Ability to obtain TAPT Pupil Transportation Specialist Certification (preferred) Special Knowledge/Skills Strong communication and interpersonal skills Proficient in Microsoft Office, Google Suite, and transportation software Strong organization, filing, and detail-oriented skills Ability to multitask, prioritize, and resolve conflicts Ability to follow and communicate written and verbal instructions Knowledge of office procedures and student discipline practices Ability to complete required bus driver training and safely operate a school bus Experience Minimum of 4 years experience in school transportation

Major Responsibilities and Duties:

Coordinate and manage all district field trips (PreK-12), including athletics, CTE, and Special Education, by scheduling, assigning, and dispatching transportation. Utilize and maintain field trip management software; train staff (sponsors, coaches, and teachers) on submitting trip requests. Assess transportation needs for each trip and ensure appropriate driver and vehicle assignments. Maintain equitable driver rotation and oversee driver coverage for extracurricular trips. Process and schedule trips daily, ensuring timely entry and advance notice to drivers. Coordinate and track emergency trip requests. Communicate with campuses, drivers, dispatch, and maintenance regarding trip logistics and resolve scheduling conflicts promptly. Assist with billing processes and driver compensation for extracurricular trips. Maintain accurate trip records and manage the field trip database. Identify and recommend cost-saving opportunities, including consolidating trips when feasible. Provide driver training or in-service sessions as needed. Serve as a substitute bus driver and/or monitor as needed. Perform other duties as assigned.

General Employee Requirements:

Quality of Work

• complete assignments meeting quality standards, to include accuracy, neatness, thoroughness and adherence to standards and safety rules. Quantity of Work
• demonstrate the ability to manage several responsibilities simultaneously, perform work in a productive and timely manner, and meet work schedules. Work Habits
• display a positive, cooperative attitude toward work assignments, working diligently to accomplish tasks assigned. Communication
• communicate in a positive manner with others, to include listening and responding appropriately, expressing ideas orally and in writing in a manner that helps build a positive climate for the organization. Dependability
• adhere to time frames, monitor projects and exercise follow-through, be on time for meetings and appointments, and respond appropriately to instructions and procedures. Cooperation
• work well with co-workers and supervisors as a contributing team member, demonstrate consideration of and maintain rapport with others, and help others willingly. Initiative
• seek and assume greater responsibility, monitor projects independently as required, and follow through appropriately. Adaptability
• adjust well to any change in duties, procedures, supervisors or work environment, accept new ideas and approaches to work, and respond appropriately to constructive criticism and suggestions for work improvement. Judgment
• effectively analyze problems, determine appropriate action for solutions, and use logical thinking to exhibit timely and decisive action. Attendance
• attend work on a consistent basis, taking care to consider the use and number of absences in accordance with policy so that the organization is not negatively impacted. Punctuality
• arrive to work and depart from work according to department and district requirements

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used:

Standard office equipment, including computer and peripherals

Posture:

Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion:

Frequent repetitive hand motions; frequent keyboarding and use of mouse

Lifting:

Occasional light lifting and carrying (less than 15 pounds)

Environment:

Work is performed in an office setting; may require occasional irregular and/or prolonged hours

Mental Demands:

Maintain emotional control under stress; work with frequent interruptions The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Position Type:

Full-Time

Salary:

$20.20 to $27.60 Per Hour Job Requirements Citizenship, residency or work visa required